Legal & Operations Associate

All Hands On Deck Network Inc.

1d•Remote

About The Position

As the Legal & Grants Operations Associate, you will serve as a critical bridge between legal compliance, finance, and grantmaking operations. You will be responsible for the day-to-day execution of legal functions, primarily focusing on contract administration and due diligence for our 501(c)(3) and 501(c)(4) grantmaking. This role requires a blend of paralegal functions and a deep understanding of nonprofit compliance to support our mission of resourcing grassroots organizations. You will help build and maintain the infrastructure that supports a culture of compliance across the Finance, Operations, and Legal departments.

Requirements

Three to five years of experience as a legal assistant or paralegal, specifically within contract administration or nonprofit compliance.
Bachelor’s degree or Paralegal Certificate.
Excellent written and verbal communication skills, with a proven ability to explain complex legal requirements to non-legal staff.
Exceptional digital organization skills.

Nice To Haves

Remote work management experience and skills.
Demonstrated experience working with grassroots and social justice organizations.

Responsibilities

Draft and revise contracts, subgrants, and vendor agreements based on established templates for review by counsel and leadership.
Manage the lifecycle of legal documents, ensuring third-party signatures are obtained and records are organized within our digital infrastructure.
Assist the Legal department with the preparation and filing of charitable solicitation registration reports and requirements of the appropriate state agencies.
Provide clear, actionable guidance to non-lawyers within the Finance and Operations teams regarding contracts including, but not limited to, language, obligations, timelines.
Assist Legal in the creation of specialized processes and protocols as we build out our standalone 501(c)(3) grantmaking operations.
Work in collaboration with our Grants Manager in performing comprehensive legal due diligence for all potential grantmaking out of the 501(c)(3) and 501(c)(4) entities.
Verify grantee status, review organizational documents, and flag potential compliance risks for the Director of Grantmaking Legal Compliance.
Ensure consistent application of compliance standards across all grant-related communications and internal processes.
Manage and track reporting and document retention requirements for MVP and grantees, specifically ensuring timely and accurate reporting for expenditure responsibility grants made by the 501(c)(3).

Benefits

Employer-paid premiums of health insurance at 100% for most individuals & 75% for family
Dental and vision insurance coverage
401(k) account with partial match
Basic life, accidental death & dismemberment, and disability insurance direct coverage
Medical and Dependent Care Flexible Spending Account availability
Work From Home stipend
Wellness stipend
Student Loan Repayment Assistance
Access to free online courses
Paid vacation (4 weeks)
Paid holidays (9 days)
Office closures (fall and winter breaks)
Two floating paid days off (to be used at your discretion)
18 weeks of paid Parental Leave
Up to 4 weeks of paid Bereavement Leave
Up to 12 weeks of Family Leave (up to 4 weeks paid)
Sabbatical policy