V105 - Legal Intake and Docketing Assistant
About The Position
As a Legal Intake and Docketing Assistant at Job Duck, you will play a critical role in keeping legal operations organized, accurate, and moving forward without interruption. This position is ideal for someone who thrives in detail-focused environments and takes ownership of execution-heavy work that directly supports attorneys and legal workflows. Your day-to-day impact will be seen in well-managed intakes, up-to-date docketing systems, and seamless coordination across matters and deadlines. You will contribute by ensuring nothing is missed and that work progresses efficiently, even in a fast-moving setting. Individuals who are proactive, highly organized, and motivated by precision will excel in this role.
Requirements
- 1-2 years of experience working as a legal assistant
- Experience with Intellectual Property law is highly preferred
- Highly detail-oriented with strong organizational skills
- Proactive and comfortable asking questions early to prevent errors
- Reliable and consistent in managing recurring workflows
- Clear and professional written communication skills in both English and Spanish
- Ability to manage multiple matters and deadlines simultaneously
- Coachable mindset with interest in learning legal or intellectual property processes
- Comfortable working in a fast-moving and execution-focused environment
- Location and timezone: Remote, Eastern Standard Time (EST)
- Working Hours: Monday to Friday
- Expected call volume: Moderate to high (16-30 calls per day)
- Software and Tools Required: - CRM: GoHighLevel
Responsibilities
- Maintain and update docketing systems daily to ensure accuracy of deadlines
- Intake new legal matters and ensure they are properly opened, recorded, and tracked
- Support legal filings and structured legal workflows
- Ensure all assigned work is completed accurately and without the need for follow-up
- Communicate with clients primarily via email regarding logistics and status updates
- Coordinate with attorneys and legal assistants to move work forward efficiently
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
