V105 - Transactions Legal Assistant
About The Position
This Transactions Legal Assistant role supports a fast-paced real estate-focused law firm by ensuring files are opened accurately, documentation is requested on time, and follow-ups move matters forward efficiently. In this position, you will work closely with paralegals to manage administrative legal tasks that are critical to keeping transactions on track. The role is ideal for someone who is comfortable working independently, thrives in a structured environment, and takes pride in being reliable and detail-focused. You will not handle client intake, allowing you to concentrate on internal processes, accuracy, and timely execution. Candidates who value teamwork, consistency, and a positive work atmosphere will find this role especially rewarding while contributing meaningfully to daily operations.
Requirements
- 1-2 years of experience working in a law firm as a legal assistant or managing legal documents required
- Experience with SmokeBall CRM is a must
- Excellent written and verbal communication in both English and Spanish
- Strong attention to detail and accuracy
- Ability to manage repetitive tasks efficiently
- Comfort working in a fast-paced legal environment
- Dependability and consistency in daily execution
- Ability to follow established legal processes
- Positive attitude and collaborative mindset
- Time management and task prioritization skills
Responsibilities
- Maintain organized and up to date files and documentation
- Support paralegals with administrative legal tasks
- Order payoffs and association documents for real estate matters
- Open and set up new legal files accurately in Smokeball
- Ensure deadlines and internal requirements are met consistently
- Perform follow up phone calls and follow up emails as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
