Legal Coordinator

Berkshire Group, LLC • Boston, MA

3d • $90,000 - $100,000

About The Position

The Legal Coordinator supports members of the legal and compliance department under the general direction of the Assistant General Counsel and serves as a liaison with Berkshire employees, consultants, and outside counsel. The role provides administrative, legal, and risk-management support, helps maintain accurate legal records, coordinates documents and meetings, and contributes to legal operations and company-wide projects.

The coordinator assists with corporate and real estate matters, including entity records, property operations intake, acquisition and disposition tracking, document preparation, correspondence, subpoena information requests, and lead paint certification. The position also supports insurance claims, vendor insurance compliance, litigation support, and the annual insurance renewal process.

Berkshire Residential Investments describes itself as a people-first real estate investment company that values individual skills and perspectives, teamwork, entrepreneurial spirit, and a culture of expertise. The company states its commitment to diversity, equity, inclusion, belonging, and equal opportunity. The anticipated annual base salary range is $90,000–$100,000, with placement based on factors including experience, skills, and qualifications.

Requirements

• At least two years of experience in a corporate and real estate transaction environment.
• Ability to organize, prioritize, and manage multiple priorities using critical thinking and problem-solving.
• Excellent verbal and written communication skills and an ability to communicate with different stakeholders.
• Ability to communicate with and manage up to senior management.
• Collaborative working style, inclusive work and thinking behaviors, commitment to excellence in teams and work product, and a strong work ethic.
• Proficiency in and willingness to adopt new systems and processes.
• Emotional intelligence in high-pressure and sensitive situations.
• Ability to make independent decisions and apply critical thinking to business matters when appropriate.
• Tenacity, patience, and perseverance in working with business deals from beginning to end.
• Ability to represent the Berkshire employment brand to candidates and seek to understand people with unique backgrounds, cultures, styles, and abilities.
• Ability to maintain confidentiality of sensitive information and communications.
• Ability to develop productive working relationships with team members, including JV partners, property managers, project managers, and third parties.
• High level of ethics and integrity, with a straightforward and honest approach.
• B.S./B.A. degree or significant work experience.
• Ability to use and learn new technology, including computers and hardware, mobile devices, software, and cloud-based programs.
• Proficiency with computers, keyboards, monitors, and telephone headsets.
• Proficiency with Microsoft products, including Word, Outlook, Excel, Teams, and PowerPoint.

Responsibilities

• Manage inquiries from external investors and vendors.
• Schedule and manage meetings, travel, and expense reporting as needed.
• Maintain accurate and up-to-date legal records, including the legal OneDrive folder.
• Identify opportunities to improve legal operations and departmental efficiency.
• Assist with company-wide strategic matters and Legal Department projects as needed.
• Coordinate document preparation and execution.
• Support the ERM function, coordinate meetings, and update meeting notes and minutes as needed.
• Review and distribute mail among department members as appropriate.
• Support management of the legal invoice process.
• Coordinate with the Corporate Paralegal on matters related to Corporation Service Company, including entity formation and ongoing record keeping.
• Manage the Legal Department’s property operations intake process through a legal software platform.
• Work with outside counsel to draft applicable fair housing notices regarding new acquisitions (SOIs).
• Draft documents and packages, including bankruptcy notices, settlement agreements, and other legal documents.
• Manage document collection for subpoena information requests.
• Prepare correspondence, including acknowledgement letters, responses to demand letters, and other legal correspondence.
• Maintain and supervise the lead paint certification program, coordinating with environmental counsel, contractors, and internal redevelopment and property staff.
• Prepare documents and packages, including subpoenas and other legal responses.
• Coordinate with attorneys to track and manage acquisition and disposition processes.
• Demonstrate tact and discretion consistently.
• Assist with reporting and processing insurance claims and tracking response deadlines.
• Coordinate with the Company’s Third-Party Risk Consultant regarding vendor insurance requirements and compliance matters.
• Work with Legal, Procurement, and Property Operations teams to identify, document, and escalate vendor insurance or risk-related issues as appropriate.
• Partner with the insurance broker, Third-Party Risk Consultant, and applicable third-party administrator to provide claims management and litigation support.
• Ensure claims are handled and documented according to applicable claims manuals and internal procedures.
• Coordinate support for the annual insurance renewal process, including data collection, application preparation, document organization, and meeting coordination with the broker and insurance carriers.

Benefits

• Excellent benefits package focused on employees’ total health and wellness.
• Programs and incentives promoting physical, mental, financial, and behavioral well-being within and beyond the workplace.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level