Legal Marketing Coordinator

Hall & Evans • Denver, CO

1d

About The Position

The Legal Marketing Coordinator provides operational, administrative, and database support to a multi-state legal marketing team. Reporting to the Marketing & Business Development Manager, the coordinator maintains legal database integrity, handles invoice-tracking workflows and departmental administration, and assists with marketing projects and initiatives. The role requires exceptional attention to detail, discretion with confidential legal information, and the ability to work in a fast-paced, deadline-driven legal environment.

The coordinator supports attorney admissions and bar dues, vendor accounts and invoice processing, firm-wide matter-experience data, client and attorney contact lists, mailing lists, and marketing analytics. The role also maintains marketing calendars and project trackers; supports practice groups, research, RFPs, and pitch materials; and coordinates a range of events, sponsorships, travel administration, collateral, intranet content, and onboarding tasks.

Requirements

• High school diploma or equivalent required.
• 1–3 years of administrative assistant, data entry, or office coordination experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong familiarity with spreadsheet data entry and tracking.
• Absolute discretion regarding sensitive firm, client, and attorney information.
• Exceptional attention to detail and proofreading skills, with the ability to manage tight legal deadlines.

Nice To Haves

• Associate’s or bachelor’s degree in Business Administration, communications, or a related field.
• Prior experience in a law firm, corporate legal department, or professional services environment such as accounting, engineering, or consulting.
• Prior exposure to legal technology, including document management systems or legal CRMs.

Responsibilities

• Coordinate, process, and track attorney admissions, association memberships, and bar dues.
• Serve as an administrative point of contact for marketing vendor accounts.
• Receive, review, and log invoices; route them for approval, track payment status, and liaise with accounting.
• Collect and maintain firm-wide matter-experience data and perform routine data entry and system updates.
• Cleanse, organize, and update client lists, attorney contact segments, and mailing lists.
• Support analytic reporting related to the website, social media, and marketing initiatives.
• Maintain marketing calendars and project trackers, including deadlines, recurring items, status updates, follow-ups, and deliverables.
• Assist with scheduling marketing-related activities.
• Package and ship marketing materials to out-of-state offices and support administrative practice-group collaboration.
• Research prospective clients, professional organizations, and other topics.
• Assist in assembling RFP packets and pitch decks; proofread for grammar and formatting; and update team biographies.
• Process business trip requests and collect business trip reports.
• Process and track sponsorship requests and assist with sponsorship participation.
• Coordinate logistics for CLE programs and client seminars.
• Maintain updated information on the firm’s intranet.
• Organize marketing assets, practice-group collateral, digital photography, past pitch responses, and firm announcements.
• Order and distribute business cards, stationery, and other collateral.
• Assist with onboarding duties and perform other tasks as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED