Legal Coordinator
About The Position
FSSI is seeking a Legal Coordinator to provide legal, administrative, and organizational support to the Senior Contract Compliance Manager. The role supports legal research, drafting and reviewing legal documents, contract management, compliance tracking, and special legal projects. The ideal candidate is highly organized, detail-oriented, comfortable managing multiple priorities in a fast-paced corporate environment, collaborative, and able to maintain confidentiality. The position is based in Santa Ana, California. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. A hybrid schedule, with one to two work-from-home days per week, is available after an initial 90-day onsite training period.
Requirements
- Bachelor’s degree in Business, Legal Studies, or a related field, or an Associate’s degree in paralegal studies; these degrees are described as preferred.
- Minimum of 1–3 years of experience in a legal, corporate, or other legal administrative role.
- Strong attention to detail and accuracy.
- Strong understanding of legal terminology.
- Strong organizational and time-management skills.
- Strong legal research, writing, and analytical skills.
- Ability to identify key or potentially unique terms in contracts.
- Proficiency in Microsoft Office, including Word, Excel, Outlook, and Co-pilot.
- Ability to handle confidential information with discretion.
- Ability to prioritize and manage multiple projects.
- Willingness to work collaboratively and independently.
Nice To Haves
- Notary certification.
- Bachelor’s degree in Business, Legal Studies, or a related field.
- Associate’s degree in paralegal studies.
Responsibilities
- Review and monitor the contract management system, tracking compliance requirements and key dates such as renewals and expirations.
- Distribute key contract terms to internal departments to support compliance.
- Assist with preparing and distributing legal documents, including NDAs, amendments, assignments, addendums, exhibits, schedules, and legal correspondence.
- Compare legal documents using Microsoft products to identify discrepancies.
- Assist with redlining legal documentation as needed or requested.
- Provide recommendations to the Contract Compliance Manager based on legal research or legal knowledge.
- Communicate professionally in writing and verbally with employees, clients, and vendors.
- Coordinate signatures using DocuSign and maintain executed agreement files.
- Conduct legal research as directed and document and summarize findings.
- Assist with document collection for audits or legal matters.
- Maintain templates used for contracts and other legal purposes.
- Interact with the Business Development team.
- Manage special projects as assigned.
- Assist in preparing or drafting reports and other legal documentation.
- Attend webinars or seminars on legal compliance topics related to the company's industry.
- Transcribe meeting notes after meetings with internal teams, clients, and vendors.
- Maintain confidentiality of sensitive legal information.
- Perform other duties as assigned.
Benefits
- 401(k) and Roth plan.
- Employee Stock Ownership Plan (ESOP).
- Medical, dental, vision, and life insurance.
- Vacation, sick leave, and paid holidays, including the employee’s birthday.
- Employee Assistance and Care Programs, including in-person and virtual Care Partners focused on employee and family health and happiness.
- Additional perks and employee award programs.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
