Legal Coordinator

Financial Statement Services • Santa Ana, CA

20h • Hybrid

About The Position

The Legal Coordinator provides legal, administrative, and organizational support to FSSI’s Senior Contract Compliance Manager. The role supports legal research, preparation and review of legal documents, contract management, compliance tracking, and special legal projects. The successful candidate is organized, detail-oriented, able to manage multiple priorities in a fast-paced corporate environment, collaborative, and discreet with confidential information.

The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. A hybrid schedule is available after an initial 90-day onsite training period, with work from home one to two days per week. The position is based in Santa Ana, California.

Requirements

• Bachelor’s degree in Business, Legal Studies, or a related field, or an Associate’s degree in paralegal studies; these are stated as preferred.
• 1–3 years of experience in a legal, corporate, or other legal administrative role.
• Strong attention to detail and accuracy.
• Strong understanding of legal terminology.
• Strong organizational and time-management skills.
• Strong legal research, writing, and analytical skills.
• Ability to identify key terms or terms that may appear unique within contracts.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and Copilot.
• Ability to handle confidential information with discretion.
• Ability to prioritize and manage multiple projects.
• Willingness to work collaboratively and independently.

Nice To Haves

• Bachelor’s degree in Business, Legal Studies, or a related field.
• Associate’s degree in paralegal studies.
• Notary certification.

Responsibilities

• Review and monitor the contract management system, tracking compliance requirements and key dates such as renewals and expirations for accuracy.
• Distribute key contract terms to appropriate internal departments to support compliance.
• Assist in preparing and distributing legal documents, including NDAs, amendments, assignments, addendums, exhibits, schedules, and correspondence.
• Compare legal documents using Microsoft products to identify discrepancies.
• Assist with redlining legal documentation as needed or requested.
• Provide recommendations to the Contract Compliance Manager based on legal research or legal knowledge.
• Communicate professionally with employees, clients, and vendors, verbally and in writing.
• Coordinate signatures using DocuSign and maintain executed agreement files.
• Conduct legal research as directed and document and summarize the findings.
• Assist with document collection for audits or legal matters.
• Maintain templates used for contracts and other legal purposes.
• Interact with the Business Development team.
• Manage special projects as assigned.
• Assist in preparing or drafting reports and other legal documentation.
• Attend webinars or seminars on legal compliance topics related to the company’s industry.
• Transcribe meeting notes after meetings with internal teams, clients, and vendors.
• Maintain the confidentiality of sensitive legal information.
• Perform other duties as assigned.

Benefits

• Employee ownership through an Employee Stock Ownership Plan (ESOP).
• 401(k) and Roth plan.
• Medical, dental, vision, and life insurance.
• Vacation, sick leave, and paid holidays, including the employee’s birthday.
• Employee assistance and care programs.
• Employee award programs and additional perks.
• In-person and virtual Care Partners focused on employee and family health and happiness.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed