Legal Billing Specialist

Kahana & Feld Llp•Irvine, CA

4d•Hybrid

About The Position

The Legal Billing Specialist is responsible for the timely, accurate, and compliant preparation, submission, and management of client invoices. This role ensures adherence to firm billing policies, client outside counsel guidelines, and electronic billing (eBilling) requirements. The Legal Billing Specialist serves as a key liaison between attorneys, legal staff, clients, and third-party payers to resolve billing issues, monitor invoice status, and support the firm's revenue cycle by facilitating prompt billing and payment.

Requirements

3–5 years of legal billing experience, preferably within a law firm or professional services environment.
High School Diploma or equivalent required.
Experience with electronic billing platforms (BillBlast) and vendor billing portals.
Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
Strong understanding of legal billing processes, client billing guidelines, and invoice compliance requirements.
Excellent analytical, problem-solving and organizational skills with exceptional attention to detail.
Ability to prioritize multiple deadlines and work effectively in a fast-paced environment.
Ability to work independently while contributing effectively as a member of the Finance team.
Excellent communication and relationship management abilities.
Strong analytical, organizational, and problem-solving skills.

Nice To Haves

Associate or Bachelor’s degree preferred.
Experience using Aderant/3e or similar legal billing software preferred.

Responsibilities

Review, analyze, and verify the accuracy of client invoices and supporting documentation prior to submission.
Prepare, generate, and distribute client invoices in accordance with firm standards and client-specific billing requirements.
Ensure invoices comply with firm policies, client outside counsel guidelines (OCGs), and eBilling requirements.
Submit invoices through BillBlast and various client/vendor eBilling portals.
Monitor invoice status, approvals, rejections, reductions, and payment activity through BillBlast and eBilling systems.
Research, identify, and resolve invoice rejections, billing discrepancies, and payment issues.
Maintain communication with attorneys regarding billing compliance and billing status.
Respond promptly and professionally to billing inquiries.
Prepare account analyses and monthly billing reports.
Maintain organized and accurate billing records and supporting documentation.
Assist with month-end billing activities.
Support special projects and other duties as assigned.