Legal Billing Coordinator (Full-Time, In Office)

Jaspan Schlesinger Narendran LLP•Garden City, NY

10d•Onsite

About The Position

A full-service law firm is seeking a motivated, detail-oriented Legal Billing Coordinator to manage client invoicing, electronic billing, and new matter opening within the accounting department. The coordinator manages the firm’s full billing lifecycle, ensuring invoices are accurate, comply with fee agreements and client guidelines, and are submitted or distributed on time. The role works closely with partners, legal assistants, clients, and the finance team.

Requirements

1 to 3 years of legal billing experience within a law firm.
Prior experience with legal accounting and billing systems; Juris is preferred.
Familiarity with major e-billing vendor platforms and LEDES data formats.
Proficiency in Microsoft Excel, Word, and Outlook.
Strong attention to detail, problem-solving skills, and organizational skills, with the ability to meet deadlines.
Professional communication skills and a collaborative approach to resolving billing issues.
Ability to handle sensitive information with discretion.

Nice To Haves

Experience with Juris legal accounting and billing software.

Responsibilities

Generate and distribute monthly pre-bills to attorneys and legal assistants for review.
Edit, review, finalize, and post client invoices.
Ensure matters are opened in accordance with billing schedules and client guidelines.
Process write-downs, write-offs, rate adjustments, and matter and time transfers.
Review attorney time entries and expenses for accuracy, completeness, and appropriate descriptions.
Finalize and post approved invoices in the firm's financial and time-and-billing software.
Handle billing structures, including split-party billing, multi-matter discounts, and retainer applications.
Prepare and transmit LEDES-formatted invoices through e-billing and vendor portals such as Legal Tracker and CounselLink.
Monitor e-billing portal status, tracking invoice acceptances, rejections, and appeals.
Troubleshoot electronic billing rejections, correct task and activity code errors, and resubmit modified bills.
Enforce client-specific billing guidelines, fee caps, and submission rules.
Respond to internal attorney inquiries and external client inquiries regarding billing details or disputes.
Support month-end billing processes and run reports.
Perform conflict checking and open new matters in the accounting software.