Legal Assistant, Business & Tax

Woods Oviatt Gilman LLP • Buffalo, NY

1d • Onsite

About The Position

Woods Oviatt Gilman LLP is seeking a Legal Assistant to support its Business & Tax legal team in Buffalo, New York. The role supports attorneys and paralegals through administrative work and assistance with corporate forms, transactional documents, and closings. The successful candidate is organized, detail-oriented, professional, and discreet, and communicates with attorneys and clients.

Requirements

• Working knowledge of Kofax, Microsoft Teams, and Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong typing, computer, organizational, and administrative skills with meticulous attention to detail.
• Excellent communication and interpersonal skills.
• Ability to prioritize workload and independently manage multiple tasks.
• Ability to work as a team player and use firm resources effectively and efficiently.
• Ability to maintain professional contact with attorneys and staff and observe confidentiality of client and firm matters.
• Type a minimum of 60 words per minute.

Nice To Haves

• 1–3 years of prior law firm administrative assistant experience.

Responsibilities

• Assist attorneys and paralegals with corporate forms, transactional documents, and closings, including invoices, wires, and binders.
• Provide administrative support, including transcription, calendar management, meeting coordination, filings, courier coordination, and reception relief.
• Open new files, run conflicts checks, and maintain organized client and firm records.
• Draft correspondence, legal documents, and indexes; assemble electronic and physical binders.
• Maintain corporate minute books, stock records, and related filings; research and retrieve corporate records online.
• Record attorney time, coordinate billing and accounts receivable, and support overflow projects as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed