Legal Assistant / Legal Administrative Assistant (Regulatory)

Friedman Williams•Morristown, TN

19h

About The Position

This role is responsible for a variety of administrative and legal support tasks within a law firm. Key duties include managing attorney calendars, coordinating meetings and calls, handling client intake, tracking continuing legal education (CLE) credits, managing electronic documents, and answering phone lines. The position also involves coordinating travel, communicating effectively with staff and clients, and providing backup support to other legal assistants. Experience with AI tools for daily tasks is also a requirement.

Requirements

3+ years of law firm legal assistant experience
Ability to coordinate work assignments, prepare legal correspondence and documents, and organize and maintain files and records
Experience utilizing AI for daily tasks (e.g., Harvey, Claude, Co-Pilot)
Excellent communication, proofreading, and organization skills
Ability to prioritize assignments and tasks
Extremely organized, paying close attention to detail
Excellent verbal and written communication skills

Nice To Haves

Regulatory experience is not required

Responsibilities

Managing attorneys' calendars, coordinating meetings and appointments
Scheduling calls/meetings via Microsoft Teams
Contacting potential new clients to collect information and schedule consultation calls
Tracking attorney CLE credits, including scheduling CLE courses and submitting certificates of completion to the state(s); keeping records
Scanning, saving and uploading documents to our document management system (NetDocs)
Utilizing Centerbase for billing, potential new clients, contact information and engagement letter monitoring
Answering direct phone lines in a timely and polite manner
Coordinating travel as necessary
Effectively and calmly communicating with staff, attorneys and clients
Back up other Legal Assistants when necessary