Legal Administrative Coordinator - Corporate Business Transactions/Finance/Litigation
About The Position
Morgan, Lewis & Bockius LLP, a global law firm, is seeking a Legal Administrative Coordinator (LAC) to support the Corporate Business Transactions, Finance, and Litigation Practice Groups. This position reports to the Administrative Support Manager and is responsible for providing a broad range of administrative, secretarial, and document processing support to the assigned Practice Groups. The role emphasizes superior client service and operates under general guidance. The position is located in the Downtown Los Angeles, CA office with a hybrid 3 days in-office/remote working schedule. Flexibility with overtime is required.
Requirements
- Bachelor’s degree and at least two (2) years of administrative support experience, or equivalent combination of education and experience.
- Previous law firm experience required.
- Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software.
- Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion.
- Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work autonomously while also functioning effectively in a team environment.
- Exhibits strategic thinking and initiative in handling assignments and projects.
- Works productively and effectively with all personnel as part of a client service team.
- Demonstrates excellent client communication skills.
Nice To Haves
- Experience with supporting a Litigation practice, including State and Federal Court rules and filing procedures preferred.
Responsibilities
- Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
- Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.
- Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.
- Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
- Performs redlining, prepare individual signature packets of closing documents, compile Exhibits and Schedules to documents, compile executed signatures of final documents.
- Assists with time entry.
- Processes new business intake, related forms, and correspondence.
- Processes expense reports and invoices; arranges check requests; monitors through completion.
- Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
- Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
- Provides legal research, case support and project assistance.
- Other administrative duties as assigned.
Benefits
- 401(k) eligibility
- various paid time off benefits, such as vacation, sick time, and parental leave
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
