Copy of Legal Administrative Assistant-Banking Practice Group

Messerli & Kramer • Minneapolis, MN

4d • Hybrid

About The Position

Messerli Kramer is seeking a highly motivated and detail-oriented Legal Administrative Assistant to support its Banking & Finance practice in the downtown Minneapolis office. The position supports three shareholders and two associates in a pooled support structure shared with two other legal assistants. It involves assisting with transactional legal work, maintaining client files and legal systems, coordinating schedules and deadlines, and handling billing and general administrative tasks. The role operates in a professional, fast-paced office environment and may require additional hours to complete work. A hybrid work model is available, with in-office work on Tuesdays and Wednesdays.

Requirements

• At least a high school education.
• Proficiency in Microsoft Office Suite.
• Proven ability to manage multiple calendars.
• Strong interpersonal, verbal, and written communication skills.
• Ability to take direction from multiple individuals and work independently.
• Strong commitment to internal and external client service.
• Excellent organization and attention to detail, with the ability to use sound judgment, adapt, solve problems, multitask, prioritize, and deliver accurate work under competing deadlines.
• Ability to work effectively with people at various levels inside and outside the firm.

Nice To Haves

• Three or more years of legal administrative experience in transactional work, preferably Banking & Finance, Real Estate, or Corporate.
• Business school education or a related professional legal administrative degree.
• Experience with a time and billing system such as SurePoint/LMS or similar software.
• Experience with NetDocuments or similar document management software.

Responsibilities

• Assist attorneys in preparing correspondence, loan documents, signature pages, and closing books for closings and other transactional matters.
• Edit, assemble, and electronically file documents.
• Maintain open and active client files in electronic and physical formats according to firm standards.
• Manage and organize legal department databases and systems, including document management systems, and maintain client files and contact information.
• Manage attorneys’ calendars, schedule meetings, coordinate appointments, and track deadlines.
• Track and record attorneys’ and other legal professionals’ time, and ensure invoices are accurate, detailed, and compliant with client billing guidelines.
• Coordinate travel arrangements, process expense reports, and perform other related administrative duties as required.

Benefits

• Comprehensive medical, dental, and vision insurance for employees and their families.
• Employer contribution to a Health Savings Account for employees enrolled in a high-deductible medical plan.
• 401(k) retirement plan.
• Employer annual 4% safe harbor 401(k) contribution after one year of service.
• Generous paid time off.
• Employee recognition program.
• Parking reimbursement of $100 per month.
• Annual discretionary bonus eligibility based on company and individual performance.
• Hybrid work model available, with two in-office days on Tuesdays and Wednesdays.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED