Legal Administrative Assistant

Hilton • McLean, VA

2d • $29 - $41 • Onsite

About The Position

Hilton is seeking a Legal Administrative Assistant to provide essential administrative support to Senior Vice Presidents and Vice Presidents and help foster engagement across its in-house Legal Department. The role is based at Hilton’s corporate office in McLean, Virginia, and requires in-office work five days per week. It supports a busy, collaborative legal department and involves coordinating with senior leaders, colleagues, internal departments, vendors, and other stakeholders.

The position provides executive and legal-team administrative support, including calendar and travel coordination, meeting logistics, expense reporting, document and file maintenance, and assistance with company technology and systems. It also supports financial and supplier processes, including legal settlement payments, invoice follow-up, and supplier onboarding, and takes ownership of special projects such as team engagement activities and external outings. The hourly pay range is $28.85–$40.87, determined by applicable specialized experience and location.

Requirements

• Five years of professional experience in an administrative role supporting attorneys or executives.
• Three years of experience supporting multiple senior leaders concurrently in a large corporate environment or law firm.
• Proficiency in Word, PowerPoint, Excel, and Teams.
• Experience managing complex calendars and coordinating travel.
• Ability to work on-site at the McLean office five days per week.

Nice To Haves

• An Associate or Bachelor’s degree.
• Seven years of professional experience.
• Experience booking international travel and willingness to work flexible hours when needed to accommodate international support and global business hours.
• Prior experience working with legal professionals.

Responsibilities

• Provide comprehensive administrative support to Senior Vice Presidents and Vice Presidents, including complex calendar management, meeting scheduling, expense reports, and reports, readouts, and summaries.
• Book and coordinate executive travel, confirm reservations, collect and upload receipts, submit expense reports, and track visa, passport renewal, and Global Entry expiration dates.
• Coordinate internal and external meetings by scheduling, preparing agendas, distributing materials, and arranging rooms, Teams calls, and catering.
• Plan and coordinate team-building events, social gatherings, and other team engagement activities.
• Request legal settlement checks and wire payments, investigate outstanding invoices, and support supplier requests and onboarding.
• Perform basic administration of the Legal team’s matter management system, including opening matters and searching matter information.
• Maintain contact lists, files, office equipment, and supplies.
• Support the broader legal team with incoming and outgoing mail, document preparation, accurate file maintenance, travel booking, technology device orders or upgrades, office supply orders, and collecting signatures for legal documents.
• Build partnerships with internal departments to resolve daily administrative challenges.
• Provide backup support for other administrative staff.
• Coordinate with fellow administrative assistants on executive and team meetings, including meeting rooms, supplies, and catering.
• Serve as a point of contact for internal and external stakeholders, including Hilton departments and vendors.
• Collaborate with HSM (procurement), Accounts Payable, and other departments on invoice processing and supplier onboarding.
• Own supplier onboarding and invoice processing using SmartSpend and other Hilton IT systems, as well as special projects such as team engagement activities and external outings.
• Provide in-office support five days per week.

Benefits

• 110 nights of discounted travel through the Go Hilton travel program, with room rates as low as $40 per night.
• Employee stock purchase program allowing eligible employees to invest in Hilton shares at a 15% discount.
• Paid parental leave for eligible Team Members, including partners and adoptive parents.
• Caregiving concierge services.
• Crisis Concierge support.
• Free counseling and support through the Employee Assistance Program for eligible Team Members.
• Paid time off.
• Health and welfare benefits, including health plans, dental coverage, and vision coverage.
• Retirement plans.
• Comprehensive benefits package supporting mental and physical well-being, subject to eligibility and program terms.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed