Legal Admin I (Filing /Receptionist)

Triplenet Technologies•Seattle, WA

17h•Onsite

About The Position

This position provides daily receptionist coverage, answers phones, greets visitors and clients, and processes mail. Key duties involve handling and maintaining confidential information, performing administrative support tasks such as data entry, filing, and file room maintenance. The role also includes closing case files, conducting court runs, and delivering documents within the downtown Seattle corridor. The position requires the ability to work under pressure with tight deadlines and to lift up to 20 pounds.

Requirements

Knowledge of general office procedures, equipment and administration
Ability to perform general math computations
Demonstrated skills with Microsoft Office products (Excel, Word, and Outlook) document management and internet search engines
Ability to effectively present information to attorneys, co-workers and clients
Initiative and accountability skills for work product or service; must be dependable, and willing to assist co-workers as needed
Excellent customer service skills including skill in communicating with people of diverse backgrounds and skill in dealing with difficult people
Ability to work with diverse groups of individuals in a tactful, diplomatic, patient and professional manner, including individuals who may be angry and/or difficult either in person and via telephone
Demonstrated ability to maintain confidentiality and professionalism handling sensitive matters
Ability to prioritize workload, work under pressure with tight timelines and changing priorities, and simultaneously work on multiple assignments
Ability to lift/move up to 20 pounds

Nice To Haves

Familiarity with legal office administration and criminal justice system preferred
Fluency in a foreign language a plus
Spanish

Responsibilities

Provide daily receptionist coverage answering phones and referring callers to the appropriate resources
Greeting visitors and clients
Process and route in-house and inter-office mail, electronic facsimiles, deliveries and shipments
Identify priority and time-sensitive materials
Receive, label, log, file and retrieve data, court cases and court documents
Consistently handle and maintain confidential information acquired during the course of all case work, following division guidelines
Perform administrative support tasks, such as word processing, copying, faxing, filing, data entry, mail distribution, file folder creation and file room maintenance
Maintain office voicemail
Follow conflict procedures
Provide coverage for other Legal Administrative Specialists
Close case files and file or e-file Notices of Appearances
Conduct daily court runs
Deliver mail and other documents to offices in the downtown Seattle corridor
Other duties as assigned by supervisor
labeling 1100 boxes
working within a closet room
indexing
data lookup
data entry into Excel spreadsheet
filing
sound judgement
the ability to lift up to 20 pounds