Admin/Receptionist

Bloom Ads Global Media•Los Angeles, CA

2d•Hybrid

About The Position

Bloom Ads is seeking a motivated Admin/Receptionist to provide administrative and logistical support to departments and help ensure the smooth functioning of the organization. The role requires organization, attention to detail, multitasking, and adaptability in a fast-paced environment. It is hybrid, with a minimum of four days per week in the office. Travel to and from client and vendor sites in a personal vehicle is required. The position supports office administration, correspondence, document preparation, supplies, shared spaces, occasional application review and interview scheduling, and leadership paperwork and projects. It coordinates meetings, appointments, travel, events, facilities, and equipment; enters data and maintains financial and other records; and helps with communication, project coordination, and general support for management and staff. Duties may be modified or added according to organizational needs.

Requirements

High school diploma or equivalent.
Proven experience in an administrative or operations support role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other relevant software applications.
Strong organizational skills and the ability to multitask and prioritize workload.
Excellent communication and interpersonal skills.
Attention to detail and accuracy.
Ability to work independently with minimal supervision and as part of a team.
Flexibility and adaptability to changing priorities and tasks.
Knowledge of basic office equipment and procedures.
Personal vehicle for required travel to and from client and vendor sites.

Nice To Haves

Associate or bachelor's degree.
Experience handling office paperwork and coordinating documentation.
Familiarity with reviewing applications, resumes, or other candidate materials.
Comfort working with invoices, expense reports, or supporting budget tracking.
Prior experience in a fast-paced office or agency environment.

Responsibilities

Manage and organize electronic and hard-copy paperwork, files, documents, and calendars.
Handle incoming and outgoing correspondence, including email, phone calls, and mail.
Assist with preparing reports, presentations, and other documents.
Maintain office supply inventory and organization.
Keep shared office spaces clean and organized, including managing trash and recycling bins.
Occasionally assist with reviewing applications and coordinating interview schedules.
Support leadership with general office paperwork and special projects.
Schedule and coordinate meetings, appointments, and staff travel.
Coordinate logistics for events, conferences, and workshops.
Arrange transportation and accommodations for staff and visitors as needed.
Ensure facilities and equipment are maintained and in working order.
Enter data accurately into databases, spreadsheets, and other digital platforms.
Maintain records of expenses, invoices, receipts, and other financial documents.
Assist with tracking and organizing department files related to budgets and reporting.
Organize and maintain electronic and hard-copy filing systems.
Liaise with internal departments and external partners to facilitate communication and collaboration.
Communicate information, updates, and instructions to team members.
Help coordinate projects and tasks to meet deadlines.
Provide general support to management and staff and handle assignments as directed by supervisors.
Contribute to operational efficiency through proactive problem-solving and teamwork.
Travel to and from client and vendor sites in a personal vehicle.

Benefits

Comprehensive medical benefits, including health, dental, vision, life, and AD&D coverage.
Generous vacation policy.
Holiday PTO.
Work-from-Home Fridays.
Company contributions to a 401(k) retirement savings plan.
Paid volunteer hours.
Professional development opportunities.
Free snacks.
Coffee Thursdays.
Monthly lunch-and-learns.
Quarterly town halls with food, prizes, and company updates.
Team parties and celebrations.