Admin Asst/Receptionist

Ranpak•Shelton, CT

1d•Onsite

About The Position

The Administrative Assistant/Receptionist performs administrative functions and activities to help ensure efficient operations of the Shelton facility and supports the Shelton senior management team. The role manages the Shelton reception desk and performs a range of office management, administrative, and technology-support duties. This is a full-time, Monday–Friday position working in the office. The position has no supervisory responsibilities.

Requirements

High school diploma or equivalent.
Demonstrated knowledge of Microsoft Office Suite, including PowerPoint, Outlook, Word, and Excel.
Demonstrated knowledge of travel scheduling programs.
Organizational, time-management, and reporting skills.
Ability to work well under pressure and in priority situations.
Professional demeanor.
Reliability and ability to meet deadlines.
Ability to maintain confidential information.
Ability to work as a team player.

Responsibilities

Welcome guests, determine the nature of their business, notify employees of their arrival, ensure guests are comfortable, and issue visitor passes and personal protective equipment.
Answer telephone calls, determine the nature of business, and forward calls to appropriate personnel.
Maintain and ensure the security of the front lobby and reception area.
Assist senior management, including the CEO, with administrative tasks.
Arrange transportation, hotel, and travel reservations for senior team members and guests; assist with the TSI Travel Program.
Assist with the NOAM Office Supply Program and Bank of America expense reporting.
Maintain the mailroom and its equipment; receive, sort, and route inbound mail and packages.
Maintain and organize front desk supplies; coordinate office supply orders for Shelton through the company program.
Order, stock, and manage kitchen and pantry supplies; maintain the office kitchen and pantry.
Order and set up lunch and refreshments for in-office meetings; maintain and stock coffee machines; manage relationships with vending machine and coffee vendors.
Make reservations for breakfast, lunch, and dinner meetings, and coordinate conference room reservations.
Perform administrative tasks such as printing, preparing correspondence and documents, scanning, and copying.
Create purchase requisitions and maintain fleet cars based at Shelton.
Serve as the on-site liaison to the HR team; assist with on-site interviews and new employee orientation activities; support HR compliance activities involving posting and communicating required documents and forms.
Assist with maintaining copiers and other office equipment, including stocking copiers with paper.
Assist with conference room and showroom setup for meetings and work with on-site and remote IT teams to troubleshoot connectivity and other technology issues.
Troubleshoot computers, phones, AV equipment, copiers, and other technology with on-site and remote IT teams.
Perform other duties or tasks as assigned.