Leaves Coordinator, Bureau of Human Resources and Labor Relations

City of New York • New York, NY

6d • $61,656 - $77,060 • Hybrid

About The Position

The Bureau of Human Resources and Labor Relations is seeking a detailed, customer service-oriented individual with exceptional written and verbal communication skills to function as their Leaves Coordinator. This role will oversee all aspects of leaves within the agency, including Family Medical Leave Act (FMLA), Paid Parental Leave (PPL), and Paid Family Leave (PFL). The coordinator will calculate leave eligibility, commencement, and balances, prepare letters for director's review, and provide employees with guidance on all forms of leaves of absence. Additionally, the role involves coordinating with a third-party insurance carrier for Paid Family Leave requests, updating computerized leave reports, and assisting with follow-up on expired leaves. The position also supports other tasks related to Leave of Absence data preparation and analysis, as well as work assignments within Leaves and Benefits, including Workers Compensation and Verification.

Requirements

• Current NYC employees permanent in the title Principal Administrative Associate only
• A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
• Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above.
• Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.

Responsibilities

• Oversee all aspects of leaves within the agency including Family Medical Leave Act (FMLA), Paid Parental Leave (PPL), Paid Family Leave (PFL) and etc.
• Calculate all leaves to determine eligibility, leave type, commencement of leave and leave balances
• Prepare letters for Director's review/signature for all approved leave
• Provide employees' guidance on all forms of leave of absences including and answering questions via phone, e-mail and in person.
• Coordinate and work with a third party insurance carrier for City of NY Paid Family Leave (PFL) request with a timely notification schedule.
• Update computerize leave reports.
• Assist with follow-up on all expired leave of absence within the Designated Human Resources Liaisons (DHRL) and leave liaisons within the Agency.
• Assist with other tasks related to Leave of Absence data preparation and data analysis based on Program's needs
• Assist with work assignments within the Leaves and Benefits which include but is not limited to Workers Compensation, Verification, Benefits and etc.

Benefits

• Loan Forgiveness
• Premium-free health insurance plan
• Additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
• Public sector defined benefit pension plan
• Tax-deferred savings program
• Robust Worksite Wellness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level