Personnel Specialist, Bureau of Human Resources and Labor Relations

City of New York • New York, NY

5d • $61,656 - $79,000

About The Position

The Bureau of Human Resources and Labor Relations is hiring a Principal Administrative Associate II / Personnel Specialist for its People Data Processing Unit. The role processes employee transactions, maintains and audits personnel records, reviews pay differentials, responds to service requests and inquiries, and supports special projects and workflow tracking. Applicants must be permanent employees in the title.

The position is with the New York City Department of Health and Mental Hygiene, which works to protect and improve the health of New York City residents. Depending on the position, employees may be eligible to work from home up to two days per week.

Requirements

• Must be a permanent employee in the title.
• Meet one of the listed qualification pathways: a bachelor's degree and two years of progressively responsible clerical/administrative experience, including one year of administrative or qualifying supervisory experience; an associate degree or 60 college credits and three years of such experience, including one year of qualifying administrative or supervisory experience; a high school diploma or equivalent and four years of such experience, including one year of qualifying administrative or supervisory experience; or equivalent education and/or experience.
• All candidates must have one year of administrative experience or qualifying experience supervising staff performing clerical/administrative work of more than moderate difficulty.
• Education above high school may substitute for general clerical/administrative experience at 30 semester credits for six months of experience, up to a maximum of three years; it cannot substitute for the required administrative or supervisory experience.

Responsibilities

• Process employee transactions in the New York City Automated Personnel System (NYCAPS), including new hires, title and status changes, separations, leaves, and returns.
• Verify dates in Family and Medical Leave Act (FMLA) and Special Leave of Absence Coverage (SLOAC) actions.
• Review, update, and audit electronic and digital files for records management.
• Review differentials related to education, certification, and assignment, and work with Payroll on service-related differentials.
• Answer ticket requests received through the agency service desk.
• Track and maintain spreadsheets to support efficient workflow.
• Coordinate and process special projects and initiatives as needed for management.
• Respond to inquiries from HR liaisons, employees, and their families.
• Initiate NYCAPS TRAC tickets to correct issues with employee records and transactions.

Benefits

• Premium-free health insurance plan; the posting says it saves employees over $10,000 annually based on a 2024 assessment.
• Additional health, fitness, and financial benefits may be available depending on the position's union or benefit fund.
• Public-sector defined-benefit pension plan.
• Tax-deferred savings program.
• Worksite Wellness Program.
• Possible work-from-home schedule of up to two days per week, depending on position.
• Job security compared with private-sector employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level