Temporary Leave Administration Specialist

University of California, Irvine • Irvine, CA

8h

About The Position

The Leave Administration Specialist guides departments on absence management and administers FMLA, CFRA, PDL, disability, and personal leaves in compliance with university policies, collective bargaining agreements, and legal requirements. The specialist serves as a primary liaison with Central HR on disability and workers’ compensation claims, supports communication about leave accruals, return-to-work protocols, and workplace accommodations, and counsels employees on applicable leave and financial options. The role also maintains accurate case tracking, documentation, reporting, and compliance deliverables.

This is a temporary position recruited through UCI Temporary Employment Services (TES). Hiring depends on internal assignment needs and the match between a candidate’s experience and assignment requirements. Most temporary assignments are Monday through Friday, 8:00 a.m. to 5:00 p.m.; occasional part-time, weekend, and evening hours may be available depending on the assignment. Temporary employees may have benefits options, including paid vacation, holidays, and sick leave.

Requirements

• 5 to 7 years of specialized leave administration experience in California.
• 5 to 7 years of HR generalist experience.
• Experience in a university setting, preferably UC, or in a large, highly complex organization supporting represented and non-represented employees.
• Thorough knowledge of HR functions, labor laws, employment practices, and HR management systems, including applicant tracking and leave administration software.
• Strong interpersonal, active listening, analytical, and critical thinking skills.
• Ability to communicate effectively across diverse audiences and handle difficult situations.

Nice To Haves

• Prior operational experience using UCPath for HR and leave administration.
• Bilingual proficiency in English and Spanish.

Responsibilities

• Guide departments on absence management and administer FMLA, CFRA, PDL, disability, and personal leaves in compliance with university policies, collective bargaining agreements, and legal regulations.
• Serve as a primary liaison with Central HR on disability and workers’ compensation claims.
• Facilitate communication between staff and leadership about leave accruals, return-to-work protocols, and workplace accommodations.
• Conduct one-on-one counseling sessions, listen to employees’ circumstances, identify applicable leave and financial options, and guide them through the process.
• Track leave cases and maintain accurate documentation and reporting for ongoing and completed cases.
• Monitor compliance deliverables.

Benefits

• Medical insurance may be available.
• Sick and vacation time may be available.
• Retirement savings plans may be available.
• Access to discounts and perks.
• Temporary employees may have benefits options including paid vacation, holidays, and sick leave.

What This Job Offers

• Education Level: No Education Listed