Director, Time & Leave Administration

City of New York•New York, NY

1d•$147,500 - $154,687

About The Position

The NYC Department of Finance (DOF) seeks a Director of the Time & Leave Administration (TLA) Unit within the Office of Employee Services (OES). The role leads agencywide timekeeping and leave administration, supervises unit staff, and ensures accurate and timely processing consistent with applicable requirements and related programs for approximately 1,800 employees. The Director reports directly to the Assistant Commissioner of OES. The position manages the unit’s daily operations and administers timekeeping and leave functions, including work schedules, leave usage, Citytime processing, compensatory time, FMLA and other leaves of absence, holiday leave bank, excused and advanced leave requests, and lateness and absence monitoring. It also administers remote work and compressed work schedule programs in accordance with the citywide Flexible Work Schedule policy. The Director manages employee separations and final payments, including managerial lump-sum calculations and retirements, and facilitates exit surveys and interviews. The role reviews unit procedures and workflows, develops and implements best practices and business processes, recommends and implements systems to improve efficiency, coordinates with OES units, agency business units, employees, and oversight agencies, and responds to inquiries and resolves time-and-leave issues. The Director compiles and analyzes unit metrics and data and prepares reports, presentations, and written correspondence, along with performing related duties and special projects. Candidates must be permanent in the Administrative Staff Analyst civil service title or permanent in a comparable civil service title eligible for a 6.1.9 title change. Applicants must include their employee identification number (EIN) and indicate their permanent civil service title in their cover letter. The position may be eligible for remote work up to two days per week under the Remote Work Pilot Program agreed between the City and the relevant Collective Bargaining Unit.

Requirements

Must be permanent in the Administrative Staff Analyst civil service title or permanent in a comparable civil service title eligible for a 6.1.9 title change.
Include an employee identification number (EIN) when applying and indicate the permanent civil service title in the cover letter.
Meet the Administrative Staff Analyst qualification requirements through one of the listed education and experience pathways: a relevant master's degree or Juris Doctor and two years of qualifying professional experience; a bachelor's degree and four years of qualifying experience; an associate degree or 60 semester credits and six years of qualifying experience; a high school diploma or equivalent and eight years of qualifying experience; or an equivalent combination of education and experience.
Qualifying experience must be in the specified areas, such as budget or financial administration, management or methods analysis, operations or organizational research, program evaluation, personnel or public administration, recruitment, labor relations, employee benefits, staff development, or related listed fields.
At least 18 months of qualifying experience must be in an executive, managerial, administrative, or supervisory capacity, supervising staff performing professional work in the specified areas. For the education-and-experience equivalency pathway, candidates must have a high school diploma and at least two years of qualifying experience, including the required 18 months of qualifying supervisory or managerial experience.

Responsibilities

Manage daily unit operations and supervise and train staff.
Administer time and leave functions, including work schedules, leave usage, Citytime processing, compensatory time, FMLA and other leaves of absence, holiday leave bank, excused and advanced leave requests, and lateness and absence monitoring programs.
Administer remote work and compressed work schedule programs in accordance with the citywide Flexible Work Schedule policy.
Manage employee separations and final payments, including managerial lump-sum calculations and retirements, and facilitate exit surveys and interviews.
Review and assess TLA unit procedures and workflows; develop and implement best practices and business processes to ensure accuracy and compliance.
Recommend and implement systems to enhance unit operating efficiency.
Coordinate with OES units, agency business units, employees, and oversight agencies to resolve or reconcile time-and-leave or related issues.
Respond to requests and inquiries and resolve issues related to time-and-leave administration.
Compile and analyze TLA unit metrics and data; prepare reports, presentations, and written correspondence.
Perform related duties and special projects.