Taylor Leasing & Rental Coordinator

THE TAYLOR GROUP INC•Louisville, MS

12d•Onsite

About The Position

The Leasing & Rental Coordinator performs administrative and clerical duties for the Director of Sales, General Sales Manager, Taylor Leasing & Rental Manager and Coordinator, and Regional Sales Managers. The role ensures office-management duties are completed and that rental and used equipment is invoiced, shipped, tracked, and has its location updated daily. The coordinator is cross-trained with the Sales Director’s Assistant Sales Coordinator and serves as the Taylor Leasing & Rental Assistant Coordinator.

Requirements

Basic computer skills and proficiency in Excel.
Proficiency in data entry and typing.
Professional demeanor and confidence when dealing with customers and outside contacts.
Problem-solving skills to identify and resolve discrepancies.
Ability to work in close contact with others in a small office and get along with others.
Pleasant and helpful telephone manner.
Ability to read, understand, and follow oral and written instructions.
Organizational skills.
Ability to multitask and work well under pressure.
Team-oriented approach.

Nice To Haves

Associate degree or higher education preferred.

Responsibilities

Monitor billing and provide administrative support for rental and used sales transactions.
Maintain working knowledge of TLR, TCE, and TTARL invoicing processes for rental and used equipment, including customer portals.
Assist with billing for hourly-metered equipment.
Coordinate weekly with Accounting regarding billing accuracy, inventory status, and collections.
Review and monitor service-related invoices.
Process and monitor active rental contracts and used equipment sales to ensure accuracy and compliance.
Help the Sales team locate equipment, attachments, and forks.
Support off-lease returns by collecting return-condition information and required photographs.
Track rental and used equipment movement and utilization.
Monitor and assist with shipping instructions for TLR equipment.
Communicate daily with Taylor Logistics to support timely and accurate equipment delivery.
Coordinate with internal departments and external partners regarding equipment movement.
Use Taylor rental systems, including Admin Sites, Dashboards, SharePoint, Telematics, Salesforce, and Egnyte, to manage operational data and documentation.
Retrieve and maintain rental and used equipment documentation in Egnyte.
Ensure equipment photographs are current and accurate in the TLR Dashboard.
Help maintain accurate, up-to-date information in the TLR Admin Site.
Support tracking and maintenance of TLR parts and attachments through I Series and coordinate with SSI staff.
Prepare and distribute daily and weekly reports on rental and used inventory movement.
Compile monthly, quarterly, and annual reports supporting TLR performance and sales objectives.