Leasing Assistant

St. John Properties, Inc.•Milford Mill, MD

5d•$65,000 - $80,000•Onsite

About The Position

The Leasing Assistant reports directly to the Executive Vice President and provides operational and administrative support to the leasing team. The role focuses on preparing documents, managing data, researching commercial real estate markets, and corresponding with tenants and brokers. Regular onsite attendance is an essential function of the job.

Requirements

Bachelor’s degree required.
Strong communication and interpersonal skills.
Proactive and detail-oriented, with the ability to prioritize and multitask.
Strong analytical and research skills.
Proficiency in Outlook (Calendars), Word, Excel, MRI, and Monday.com.
Ability to meet established deadlines.
Resourcefulness and ability to work in a fast-paced environment.
Outstanding organizational skills and attention to detail.
Ability to work well in a team environment.
Regular onsite attendance is an essential function of the job.

Nice To Haves

Commercial real estate experience preferred.

Responsibilities

Prepare leasing proposals and draft lease documents, ensuring lease terms and related data are consistent.
Research, collect, organize, and analyze commercial real estate market data to support leasing activities and decisions.
Maintain and update leasing databases, contact management systems, and related records, ensuring data accuracy and completeness.
Compile, maintain, and analyze leasing reports, property information, and market data to identify trends and support management reporting.
Manage and maintain the company’s CoStar account.
Track leasing activity, transaction status, lease terms, and other key leasing metrics.
Review and validate leasing data across systems and reports, identify discrepancies, and coordinate corrections as needed.
Maintain accurate tenant and broker information.
Coordinate with property management and the construction department to collect, verify, and update information relevant to leasing activities.
Process and track brokerage commissions and invoices.
Assist the marketing team with company events and coordinate registrations and travel arrangements for external industry events as needed.
Coordinate conference room preparations and meeting logistics as needed.