Administrative Assistant, Leasing

Brixmor Property Group • Houston, TX

11d • Hybrid

About The Position

The Administrative Assistant supports the Vice President of Leasing and the Leasing Department by handling administrative duties that help the company meet its leasing goals. The role requires organization, accuracy, attention to detail, relationship-building skills, strong verbal and written communication, sound judgment, and confidentiality.

The position assists leasing representatives with lease applications and deal submissions, reviews lease files and letters of intent for relevant information, confirms budgeted information, and prepares property books and digital materials. It also supports leasing operations through reports, tenant communications, marketing coordination, property information updates, and preparation for industry conferences and trade shows. Salesforce duties include entering leads and deals and preparing submissions for review by the Leasing VP and Regional President for the Real Estate Committee.

Brixmor offers a hybrid schedule, with the first three days of the week in the office and the balance optionally remote, along with competitive pay and a benefits and perks package intended to support career engagement, growth, health, and connection with teammates and communities.

Requirements

• Administrative experience in a professional setting.
• Strong organizational, communication, and decision-making skills.
• Strong computer skills, including Microsoft Word, Excel, Outlook, and PowerPoint, and the ability to conduct thorough Internet research.
• Ability to create, manipulate, and maintain databases.
• Ability to organize and manage multiple projects.
• Strong attention to detail, time-management skills, and personal initiative.
• Ability to maintain confidential information.
• Ability to work independently and be self-sufficient.
• Ability to work effectively with all levels of the organization.
• Ability to adapt quickly to new work assignments and situations.

Nice To Haves

• Familiarity with Salesforce.

Responsibilities

• Assist leasing representatives with field editing and gathering information for lease applications and deals submitted to the Real Estate Committee.
• Use Salesforce, the MS Office suite, and BI for leasing administrative work.
• Review lease files for renewals and letters of intent for certain new deals to identify pertinent deal information.
• Confirm budgeted information.
• Assist the Vice President of Leasing with projects as needed.
• Prepare property books and digital information for iPads and other electronic devices.
• Respond to leasing representatives’ day-to-day requests.
• Run rent rolls, exposure reports, expiration/vacancy reports, and arrears reports.
• Update monthly property reports and information.
• Communicate with tenants regarding renewals and assignments.
• Coordinate with Marketing to keep leasing materials current and distribute materials regularly to outside third parties.
• Prepare for and potentially attend ICSC conferences and other trade shows throughout the year.
• Interact with other departments to ensure tenant information is up to date.
• Enter leads and deals in Salesforce.
• Prepare submissions for review by the Leasing VP and Regional President for the Real Estate Committee.

Benefits

• Competitive pay commensurate with background and responsibilities.
• Benefits and perks package supporting career engagement, growth, good health, and connection with teammates and communities.
• Hybrid work schedule: first three days of the week in the office, with the balance optionally remote.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed