Lease Administration Supervisor

DLC Management Corp.•Elmsford, NY

13h•$90,000 - $100,000•Hybrid

About The Position

The Lease Administration Supervisor reports to the VP of Property Accounting and works under the Lease Administration Manager. The role collaborates with Legal, Asset Management, Property Management, Accounting, and tenants to resolve issues, support strategic decision-making, and streamline lease-related processes. It focuses on CAM reconciliations, rent billing, critical date tracking, and reporting in a fast-paced, high-volume environment. The supervisor also trains and supervises lease administration staff, including a team of more than eight people, some of whom are offshore.

Requirements

Bachelor of Science (BS) or Bachelor of Arts (BA) degree required.
2–3 years of lease administration experience.
Excellent oral and written communication skills for engaging with other departments and gathering required information.
Organized and reliable, with strong analytical skills and attention to detail.
Strong interpersonal and communication skills.
Ability to thrive in a fast-paced environment, prioritize, multitask, and manage tight deadlines.
Ability to learn new systems quickly.

Nice To Haves

Experience reading and interpreting lease language.
Knowledge of MRI, Yardi, LeaseProbe, and VersaPay software.

Responsibilities

Monitor and manage monthly rent rolls, billing schedules, and recurring charges, including base rent, CAM, taxes, and insurance.
Ensure billing accuracy in accordance with lease terms and oversee annual rent increases, percentage rent calculations, and other lease-related billing.
Coordinate and review annual Common Area Maintenance (CAM) reconciliations to ensure they align with lease terms.
Oversee preparation and distribution of CAM and operating expense estimates and reconciliations to tenants.
Generate lease administration reports, including critical date reports, rent rolls, lease abstract summaries, and vacancy reports.
Work with property managers and legal teams to resolve lease disputes or concerns.
Serve as the primary point of contact for lease-related tenant inquiries and issues.
Support due diligence for acquisitions, dispositions, and refinancing by providing lease data, estoppels, and SNDA coordination.
Maintain and update lease data in property management software.
Identify process improvements to increase efficiency and accuracy in lease administration.
Train and supervise lease administration staff of more than eight individuals, including some offshore staff.