Lease Administration Manager

GardaWorld•Boca Raton, FL

About The Position

GardaWorld is seeking a Lease Administration Manager to oversee its global lease administration program and serve as the primary internal account manager for outsourced lease administration and transaction management services. The role ensures lease data accuracy, financial and contractual compliance, proactive management of critical lease dates, and consistent service delivery across a large, multi-jurisdictional real estate portfolio. Reporting to the Senior Director, Global Real Estate, the manager works with external service providers, Finance, Legal, Facilities Management, and business stakeholders to support lease administration operations across the organization. The position supports portfolio integrity, financial reporting, risk management, and operational consistency across business units and regions. The role requires strong commercial lease administration experience, the ability to manage competing priorities, and a collaborative approach to working with internal and external stakeholders in a complex operating environment. It follows standard business hours, with flexibility to support multiple time zones, transaction deadlines, and business requirements. Occasional extended hours and domestic or international travel may be required. GardaWorld offers full-time employees competitive wages and a comprehensive benefits package. Candidates must meet the company's hiring criteria. Extensive pre-employment background checks are required; physical exams and other testing may also be required.

Requirements

Bachelor’s degree in real estate, business administration, finance, accounting, or a related field; equivalent relevant experience will be considered.
5–8+ years of experience in corporate lease administration, commercial real estate operations, portfolio management, or outsourced real estate account management.
Experience managing third-party real estate service providers, performance metrics, and stakeholder relationships.
Strong understanding of commercial leases, critical dates, rent schedules, operating expenses, options, landlord and tenant obligations, and lease document administration.
Proficiency with lease administration platforms such as ManagePath or comparable systems, Microsoft Excel, and Microsoft Office.
Ability to validate data and prepare clear management reports.
Excellent organizational, analytical, communication, and problem-solving skills.
Ability to manage competing priorities, enforce deadlines, and influence stakeholders without direct reporting authority.
Sound judgment and ability to handle confidential information appropriately.

Nice To Haves

Experience supporting large, multi-site portfolios and global operations.
Familiarity with lease accounting coordination, including ASC 842 and IFRS 16. Technical accounting ownership remains with Finance.

Responsibilities

Serve as the primary relationship owner and escalation point for outsourced lease administration and transaction management providers; monitor deliverables, service levels, responsiveness, and issue resolution.
Oversee the central lease database, including lease abstractions, amendments, document completeness, data governance, quality assurance, and ongoing updates.
Track and manage lease expirations, renewals, terminations, expansion options, notice deadlines, rent commencements, and other critical lease dates.
Coordinate lease execution, document routing, onboarding, amendments, assignments, estoppels, SNDA requests, and landlord correspondence with Legal, Finance, and business stakeholders.
Validate contractual rent obligations, escalations, additional rent, operating expenses, tax and insurance charges; coordinate discrepancies, audits, reconciliations, and landlord disputes with internal teams and service providers.
Support rent-roll reporting, lease commitments, accruals, budgeting, forecasting, and audit requests; partner with Accounting to support lease accounting data and reporting requirements.
Manage new-site and disposition workflows, ensuring executed terms, possession dates, financial obligations, and documentation are accurately transitioned to lease administration and operating teams.
Coordinate portfolio reporting and executive dashboards, including upcoming expirations, lease obligations, options, occupancy costs, transaction activity, and identified risks or savings opportunities.
Lead recurring provider performance reviews and stakeholder meetings; maintain action logs, ownership, deadlines, and documented resolutions.
Develop and maintain standard operating procedures, intake processes, approval workflows, document standards, and internal controls across business units and regions.
Collaborate with Facilities Management and Project Management teams regarding landlord obligations, maintenance responsibility disputes, restoration requirements, handover activities, and surrender obligations.
Serve as a trusted internal resource for lease-related inquiries and coordinate timely support from external partners.
Identify process improvement opportunities, automation initiatives, compliance gaps, and opportunities to reduce occupancy costs and mitigate contractual risk.