Leadership Assistant

DPR • Austin, TX

9d

About The Position

The Leadership Assistant enables select leaders to focus on strategic priorities by managing complex schedules, communications, and confidential information. The role anticipates needs and proactively addresses standard and varied challenges to support seamless daily operations and minimize disruptions. It strengthens organizational effectiveness by building relationships with internal and external stakeholders and representing leadership with professionalism and discretion. The Leadership Assistant also improves processes and applies leading practices to optimize executive support and team productivity, while modeling adaptability, accountability, and high-quality service.

Requirements

• High school diploma/GED or equivalent experience.
• 4–6 years of experience in business administration, executive support, or a related field.

Nice To Haves

• Certified Administrative Professional (CAP) certification.

Responsibilities

• Coordinate routine and non-routine calendars, meetings, and events for select leaders, aligning them with organizational priorities and ensuring timely communication.
• Manage confidential correspondence, documents, and information with discretion and professionalism.
• Prepare, review, and edit executive-level presentations, reports, and communications to support decision-making and strategic initiatives.
• Liaise with senior leaders, board members, clients, and external partners, facilitating communication and following up on critical action items.
• Track executive travel arrangements and expense reporting, ensuring accuracy and compliance with organizational policies.
• Implement and refine moderately complex administrative processes, identifying opportunities to improve efficiency and consistency across executive support functions.
• Support onboarding and mentoring of administrative team members and share expertise within the team.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED