Lead Correspondence Specialist

Federal Motor Carrier Safety Administration • Washington, DC

19h

About The Position

The Lead Correspondence Specialist is a GS-14 position supporting the Federal Motor Carrier Safety Administration (FMCSA) Office of the Administrator, within the Office of the Executive Secretariat. The role serves as the Agency’s lead correspondence analyst and recognized technical expert for its correspondence control program. The Executive Secretariat is the central coordination point responsible for ensuring proper and expeditious action on correspondence addressed to the Administrator.

The position is a senior technical project manager and team lead, assisting the Director with planning, coordinating, and executing matters related to the Executive Secretariat’s mission. It leads the Agency’s executive correspondence and information management control program and serves as a gatekeeper and quality-control authority for high-level written materials, ensuring quality and administrative compliance before packages reach the Administrator, Deputy Administrator, or the Office of the Secretary of Transportation. The position reports to the Director of Governmental Affairs within the Executive Secretariat.

Requirements

• At least one year of specialized experience equivalent to GS-13.
• Experience serving as a primary gatekeeper, quality-control manager, and/or final clearance authority for high-level organizational documents, such as rulemakings, national policies, Federal Register Notices, or Reports to Congress.
• Experience using professional editing and writing skills to analyze, reorganize, and refine complex technical or administrative data into clear, brief, and legally compliant communications for senior or political leadership.
• Experience serving as an authoritative liaison or technical expert to political appointees, senior executive staff, or attorneys on controlled correspondence issues.
• Federal applicants must have served 52 weeks at the next lower grade in the competitive or excepted service in the executive branch to meet time-in-grade restrictions.
• Selected individuals must successfully complete a background security investigation and receive favorable adjudication.
• The position requires a one-year probationary period, unless already completed.
• Males born after December 31, 1959, must be registered for Selective Service.
• A government contractor-issued travel card must be retained and used for official business only.
• Demonstrated leadership, knowledge management, written communication, and interpersonal skills.

Responsibilities

• Serve as team lead and senior technical project manager, assisting the Director with planning, coordination, and execution of matters related to the Office of the Executive Secretariat’s mission.
• Lead the team in identifying, distributing, and balancing workload and tasks among employees based on established workflow, skill level, and occupational specialization.
• Manage, execute, and transform FMCSA’s executive correspondence and information management control program.
• Serve as the Agency’s lead correspondence analyst and technical expert for its correspondence control program.
• Act as a gatekeeper and quality-control authority for high-level Agency written materials, ensuring quality and administrative compliance before materials reach senior Agency and Department of Transportation leadership.
• Serve as an authoritative liaison or technical expert to political appointees, senior executive staff, and attorneys on controlled correspondence issues.

Benefits

• Federal employee benefits package available to eligible employees; the specific benefits offered depend on position type and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed