Lead Administrative Program Specialist

Defense Security Cooperation Agency • Arlington, VA

8d

About The Position

This position is part of the Defense Security Cooperation Agency and supports the Defense Security Cooperation University (DSCU). The incumbent serves as a senior administrative specialist and team leader, overseeing the creation and daily administration of policies and procedures and performing leadership, administrative, analytical, program-management, and advisory duties to support effective university operations. The role develops administrative policies and procedures for more than 300 employees across four university campuses, coordinates policies with other DSCA offices and external agencies, and serves as a subject matter expert on processing action memoranda and correspondence.

The position manages several operations-wide administrative support programs, assesses policies, provides technical advice, and uses information systems including CATMS and DTS. The incumbent manages incoming taskers and their timely completion and trains personnel in the relevant systems. The role also advises DSCU staff, faculty, and external leaders on organizational change, administration, logistics, information technology, and related processes, and trains staff on applying policy while advising leadership on needed updates.

The position requires one year of specialized experience equivalent to the GS-12 level; education cannot substitute for specialized experience at this grade. The incumbent must complete required DoD Security Cooperation Workforce certification courses and foundational certification requirements within one year, meet applicable proficiency and continuing education requirements, and submit an OGE-450 financial disclosure upon entering the role and annually. The position is full-time, has a flexible tour of duty, may involve occasional overtime, and is telework eligible. It is subject to an initial and random drug testing. A probationary period may be required.

Requirements

• One year of specialized experience equivalent to the GS-12 grade level in Federal service.
• Experience drafting, reviewing, and editing emails, correspondence, and other documents for accuracy, completeness, conflicting information, and tone for leadership.
• Experience developing or modifying guidelines, work processes, or operations to improve effectiveness, efficiency, or timeliness.
• Experience preparing recurring and special administrative reports on operations and advising leadership and employees on current policies and procedures.
• Experience guiding and training faculty and staff on applying organizational policies and procedures and their relationship to DoD and DSCA policies and procedures.
• Must be a U.S. citizen.
• Males born after December 31, 1959, must be registered for Selective Service or exempt.
• Must be suitable for Federal employment, as determined by a background investigation.
• Must complete DoD Security Cooperation Workforce Basic-level certification courses within one year and Foundational-level certification requirements within one year of entering the Security Cooperation position.
• Must meet the stated Proficiency Level 1 requirement of at least one year of successful Security Cooperation work experience with a performance appraisal rating of 3 or better.
• Must complete 40 hours of continuing education every two years.
• Must submit an OGE-450 financial disclosure upon entering the position and annually.
• Must pass an initial drug screening and may be subject to random testing thereafter.
• Status candidates must meet time-in-grade requirements of 52 weeks at the next lower grade level.
• Education may not substitute for specialized experience at this grade level.

Responsibilities

• Lead a team by communicating strategic goals, distributing workload, coaching members on problem-solving and work methods, monitoring progress, arranging training, and representing the team to management.
• Develop administrative policies and procedures for more than 300 employees across four university campuses.
• Coordinate policies with other DSCA offices and external agencies and serve as a subject matter expert on processing action memoranda and correspondence.
• Manage several operations-wide administrative support programs and assess policies.
• Provide technical advice and advise DSCU staff, faculty, and external leaders on organizational change, administration, logistics, information technology, and related procedures and processes.
• Use CATMS, DTS, and other information systems; manage incoming taskers to ensure timely completion; and train personnel on these systems.
• Train staff on policy application and advise leadership on necessary policy updates.
• Draft, review, and edit emails, correspondence, and other documents for accuracy, completeness, conflicting information, and tone for DSCU leadership.
• Develop new or modified guidelines and work processes to improve effectiveness, efficiency, or timeliness of work and information dissemination.
• Prepare recurring and special administrative reports on operations and provide guidance to DSCU leadership and employees on current policy and procedures.
• Guide and train faculty and staff on applying DSCU policies and procedures in relation to DoD and DSCA policies and procedures.

Benefits

• The federal employee benefits package offers employees and their families access to a range of benefits; specific eligibility depends on position type.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed