Administrative Lead

Knights of Columbus•New Haven, CT

6d•$70,500 - $120,000•Onsite

About The Position

The Administrative Lead directly supports the Supreme Knight and the effective operation of his Executive Office. The role provides administrative, governance, and operational support to the Executive Office of the Supreme Knight (EOSK), helping ensure that communications, scheduling, board activities, and executive processes are organized, timely, and handled with professionalism and discretion. The Administrative Lead works closely with and assists the Director and Administrative Assistant to the Supreme Knight, serving as a resource for executive office coordination, board support, and special projects. The position assists the Supreme Knight with daily administrative needs, including schedule management, and supports Executive Office operations. It coordinates complex calendars, meetings, and executive schedules; prepares briefing materials, agendas, correspondence, presentations, and reports; and assists with guest logistics and meeting preparation. The role also supports board and committee meetings, governance document distribution, office records and procedures, workflow follow-up, meeting logistics, stakeholder coordination, preservation of Executive Office materials, and operational improvements. The position requires a bachelor's degree and 5–7 years of experience in a related field, or an equivalent combination of training and experience. Experience working with senior executives and confidential information is required. The estimated wage range for work performed in Connecticut is $70,500–$120,000. Authorization to work in the United States is required; visa sponsorship is not available. The position is onsite in New Haven, Connecticut.

Requirements

Bachelor's degree.
5–7 years of experience in a related field, or an equivalent combination of training and experience.
Experience working with senior executives and confidential information.
Strong organizational and time management skills.
Excellent written and verbal communication abilities.
Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Exceptional attention to detail and follow-through.
Professional judgment, discretion, and confidentiality.
Strong interpersonal skills and ability to build collaborative relationships.
Authorization to work in the United States.

Nice To Haves

Knowledge and understanding of the KofC organization.

Responsibilities

Directly assist the Supreme Knight with daily administrative needs, including managing his schedule.
Support the daily operations of the Supreme Knight and his Executive Office.
Coordinate complex calendars, meetings, and executive schedules.
Prepare briefing materials, agendas, correspondence, presentations, and reports.
Assist with guest logistics and meeting preparation.
Handle confidential information with professionalism and discretion.
Assist with planning and coordination of Board and Committee meetings.
Ensure timely distribution and organization of governance documents.
Maintain executive office files, records, and document repositories.
Support consistent use of office procedures, templates, and administrative standards.
Monitor workflow and follow up on assignments, action items, and deadlines.
Coordinate meeting logistics, technology needs, hospitality, and special events.
Coordinate high-profile visits, meetings, and special projects.
Partner with internal departments to ensure timely communication and execution of executive office priorities.
Liaise with the Archives Department to ensure appropriate Executive Office materials are preserved.
Help maintain service standards and efficient administrative processes across the Executive Office.
Contribute to process improvements and operational effectiveness.