Lead Administrative Assistant

Suntory•Salisbury, MD

1d•Onsite

About The Position

Pepsi Bottling Ventures is seeking a Lead Administrative Assistant to join our team! We are jointly owned by Suntory and PepsiCo. Suntory is a family-owned business founded in Japan more than 125 years ago that is known globally for their beverages and innovative spirit. PepsiCo has a 125-year plus legacy as a global leader in convenient foods and beverages. We represent Suntory’s non-alcoholic beverage industry in the United States and have an 80-year plus legacy of providing PepsiCo products to the Carolinas and beyond. We make, sell, and distribute PepsiCo and more beverages. We have the exclusive rights to make, sell, and distribute directly to stores in our territory the world-renowned PepsiCo and Keurig Dr. Pepper beverages. These exclusive rights make up the vast majority of our business and cover certain counties across five states. We also create our own beverages, producing and distributing them to our customers’ warehouses nationally. And we make, sell, and distribute to our customers’ warehouses a growing portfolio of beverages nationally. These beverages make up a small, but growing part of our business. We bring you the beverages you love. We bring PepsiCo’s and Keurig Dr. Pepper’s beloved beverages and more to you and our customers. As a part of Suntory, we believe in dreaming big and boldly pursuing our dreams, growing for good, and giving back to society. We innovate to create new beverages, like our Nature’s Twist refreshing lemonade line, and we continuously expand our beverage portfolio to bring you and our customers joy.

Requirements

High School Diploma or GED required.
Three (3) years experience in an Office Manager or Lead position and Accounting experience preferred.
Must have secretarial knowledge, administrative knowledge, and PC knowledge.
Problem-solving, communication, prioritization, and organizational skills necessary.
Must have attention to detail.
Computer proficiency and aptitude in numbers, P&L spreadsheets, and accounting required
Must be able to work hours necessary to complete assigned tasks.

Nice To Haves

Accounting experience preferred.

Responsibilities

Reviews and edits Kronos’ punches to ensure accuracy in employee pay.
Responsible for the employment application process for each location.
Creates and tracks purchase orders for each location.
Supervises route settlement to ensure accuracy.
Provides administrative support for respective Regional Sales Manager.
Provides cash room support as needed.
Provides Human Resource support by completing new hire paperwork, maintaining personnel files, and reports workers compensation claims.
Ensures money received from drivers balances with each locations SAP Cash clear account.
Audits petty cash and cash room each period to ensure money balances.
Manages work flow for administrative assistants at each location.
Retrieves hand-held information for inventory corrections or act as back-up as needed.
Provides invoices and additional information to accounts receivable as needed.
Works with Division Financial Process Manager and sales team to implement standard operating procedures.
Other duties as assigned.

Benefits

Paid time off, including holidays, vacation days, personal days, parental leave, and bereavement leave
401(k) with a company match
Medical, prescription, dental, and vision insurance options, as well as supplemental health plan options, including accident, critical illness, and hospitalization
Saving and spending accounts
Company-paid telemedicine services
Free counseling and information services
Wellness program
Company-paid life insurance
Company-paid disability coverage
Adoption assistance
Education assistance
Legal service plan option
Pay advance option