Lead Administrative Assistant

MFS • Boston, MA

3d • Hybrid

About The Position

Using discretion and judgment, provides consistent, high-level administrative support to assigned members of the GIT (Global Information Technology) group in a value-added manner. Serves as a proactive administrative partner who understands leadership priorities, anticipates needs, and helps ensure smooth, efficient team operations with minimal supervision.

Requirements

• Bachelor’s degree or equivalent combination of education and work experience.
• Minimum three years of progressively responsible administrative assistant experience; experience supporting senior leaders in a complex corporate technology, operations, or project teams preferred.
• Excellent interpersonal, communication, organizational, and analytical skills.
• Advanced computer skills including Microsoft Outlook, Word, Excel, PowerPoint, and video conferencing technology, and department-specific systems; strong aptitude for learning new productivity and AI-enabled tools.
• Ability to work independently, manage competing priorities, and use discretion and sound judgment.
• Flexible, proactive, detail-oriented, and team focused.
• Experience with complex calendar management, meeting coordination, travel and expense management, and video conferencing technology.

Responsibilities

• Partners with assigned GIT leaders and team members to perform a variety of specialized administrative duties, which may be complex in nature.
• Provides extensive calendar support and meeting coordination, including managing complex and dynamic schedules, resolving conflicts, prioritizing competing demands, coordinating logistics, preparing materials, and tracking follow-up items.
• Develops a strong understanding of department needs, priorities, and team processes; proactively anticipates needs and uses sound judgment to help keep priorities and commitments moving forward.
• Builds strong working relationships with the GIT team, administrative colleagues, and other stakeholders across the firm to facilitate coordination and effective execution.
• Understands and masters relevant department systems, tools, and processes to support smooth and efficient operations.
• Gathers and organizes information for reports, presentations, meetings, and project-related materials; helps track key deadlines, commitments, and action items.
• Coordinates travel, conferences, meetings, team events, and related logistics; processes expense requests in a timely and accurate manner.
• Collaborates with administrative colleagues and GIT team members to support administrative procedures and specialized duties.
• Handles sensitive and confidential information with a high degree of discretion, professionalism, and judgment.
• Ensures internal and external communications, documents, and materials are accurate, organized, and error free.
• Adapts effectively to changing priorities and consistently looks for ways to improve processes and procedures to support efficiency across the GIT group.
• Performs additional responsibilities as requested.

Benefits

• MFS contributes an amount equal to 15% of your base salary to your retirement account that is separate from the company -sponsored 401(k)
• Tuition reimbursement up to $8,000 annually
• Access to discounted tutors and college coaches
• Generous time off and fully paid leaves including 20-weeks for maternity, 12-weeks for parental and caregiver leaves
• Choice of medical and dental plans and an and an employer contribution into the Health Savings Account
• Tax deferred commuter benefits & flexible spending accounts (medical & dependent care)
• Robust wellness webinars, employee assistance program with a focus on mental health, subsidized fitness benefit via Wellhub (formerly Gympass), where you can workout at gyms, studios and boutique fitness locations near you, join virtual personal training sessions and access a wide variety of well-being apps

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree