Administrative Assistant
About The Position
KLN Family Brands is a 3rd generation family-owned business that started in 1964 with its corporate headquarters located in Perham, MN. Together, our companies manufacture a diverse and expanding range of high-quality human and pet food products. At KLN Family Brands, our vision is that “We are a proud people-first company. We are successful because of trust-based relationships and first-rate products for our families and friends. We better the world by caring for others. We challenge. We grow. We inspire.” This role involves answering phones, greeting visitors, processing incoming paperwork for ingredients, and backing up other Administrative Assistants. The ideal candidate will be willing to learn and become a subject matter expert on duties as the business grows.
Requirements
- Proficient with Excel & Word Software.
- Strong in mathematical and computer skills.
- Self-motivation.
- Able to multitask.
- Good organizational skills.
- Good communication skills, verbal and written.
- Willing and able to get along with others.
- Good judgment and reasoning abilities.
- Clean background check.
- Successful drug test (UA).
Responsibilities
- Answer phones for breaks and lunch for receptionist.
- Greet vendors/customers/employees.
- Process all incoming paperwork for ingredients daily.
- Backup to other Administrative Assistants.
- Willing to learn and become the “subject matter expert” on duties that will come up as the business grows.
- Handle all incoming daily paperwork for ingredients. Verify paperwork matches vendor PO in system, check for COA and scan all paperwork into Public Folders and/or IFS.
- Prepare Farmers invoices, weekly.
- Monthly/quarterly reporting to MN Council Research.
- Entering finished good items and formulas, into IFS & Batchlogix system for new and/or changes to existing items/formulas.
- Matching maintenance, lab and office invoices to purchase orders.
- Distribute incoming mail.
- Enter incoming Freight invoices for all the outgoing branded truckloads of finished product into IFS system by customer order.
- Monitor and prepare shipping documents for sale of regrind to various customers.
- Prepare monthly Finished Good Aged Inventory Report.
- Assist other stakeholders by preparing reports such as Finished Good Moisture and Finished Good Fulfilment reports.
- Assist various departments through product tracing by shop order or by ingredient lot number.
- Prepare trace audits when audited.
- Be the first contact between sales, purchasing, admin, and shipping for new opportunities and tasks.
Benefits
- Health, Dental, & Vision
- Wellness program discounts - up to $150 discounted towards health insurance monthly
- 80 Hours of PTO Accrued in First Year of Employment
- 7 Paid Holidays
- KLN Clinic - Free doctor visits & more than 300 free prescriptions
- 401k Match Opportunity
- Opportunity to meet with our onsite financial advisors
- $10,000 Forgivable Home Grant Program
- Tuition Assistance
- Profit Sharing Eligibility: Begins after completing 1 year of employment ($7.7 Million in Profits Paid to Profit Sharing Pool in 2025)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
