Administrative Lead

Pfizer • New York City, NY

1d • Hybrid

About The Position

The Administrative Lead provides comprehensive administrative support to business leaders and serves as a key point of contact for administrative activities, helping ensure smooth team operations. The role includes managing records and data, handling correspondence and scheduling, preparing meeting materials, organizing files, and managing purchase orders through Ariba. It also involves arranging logistics for large or off-site meetings and identifying cost-effective vendors.

The Administrative Lead improves administrative processes, handles difficult issues with integrity and confidentiality, and exercises judgment in organizing work and determining methods. The position independently completes complex assignments, reviews nonstandard work for compliance and quality, and may lead specific projects. It also involves leading others, monitoring resources, providing input on performance assessments, and supporting timely, high-quality execution and professional development.

The role is hybrid, requiring residence within commuting distance and on-site work an average of 2.5 days per week or more as needed. Support and travel for off-site meetings are required and typically involve frequent air travel.

Requirements

• High school diploma or GED and at least 6 years of experience.
• Demonstrated planning and organizing skills.
• Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Word.
• Excellent attention to detail and interpersonal skills.
• Ability to work with confidential documents and information.
• Strong communication and collaboration skills.
• Ability to carry out office functions proficiently and complete quality work on time.

Nice To Haves

• Prior experience as an Administrative Assistant supporting executive leadership in a global organization.
• Knowledge of the pharmaceutical industry and healthcare environment.
• Experience training others and providing guidance to a team.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Proactive approach to work and ability to initiate follow-up actions.
• Experience using common AI tools, including generative technologies such as ChatGPT or Microsoft Copilot, to support problem solving and productivity.
• Curiosity about how AI tools can improve outcomes and understanding of responsible AI practices, including risk management and ethical use.

Responsibilities

• Provide comprehensive administrative support to business leaders, including managing records, verifying data, responding to emails, and scheduling meetings.
• Serve as the key point of contact for administrative activities and help ensure smooth team operations.
• Create agendas, schedule appointments, and issue meeting minutes for meetings and conference calls.
• Implement administrative process improvements and resolve difficult issues with integrity and confidentiality.
• Organize documents, maintain an inventory of files, and manage purchase orders through the Ariba system.
• Arrange logistics for large or off-site meetings and identify cost-effective vendors.
• Ensure work is accurate, use judgment to determine methods, and proactively organize workflow.
• Contribute ideas, foster enthusiasm, negotiate timely execution of work, and take accountability for quality and professional development.
• Lead others, monitor resources, and provide input on performance assessments.
• Complete complex assignments independently, review nonstandard work for compliance and quality, and lead specific projects as designated.
• Provide support and travel for off-site meetings, typically involving frequent air travel.

Benefits

• 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution.
• Paid vacation, holiday, and personal days.
• Paid caregiver/parental and medical leave.
• Medical, prescription drug, dental, and vision coverage.
• Relocation assistance may be available based on business needs and/or eligibility.
• Eligibility for overtime, weekend, holiday, and other pay premiums depending on work schedule and company policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED