Land Administration Specialist

King Ranch•Houston, TX

About The Position

The Land Administration Specialist serves as the information and data hub for King Ranch’s land and mineral holdings and related third-party energy operations. The role maintains digital land and lease files and critical dates in the Quorum On-Demand Land (ODL) system; maintains geologic, geophysical, environmental, and other collected data; processes, tracks, and reports royalty and rental payments; supports public water system regulatory filings; and provides administrative support to the Vice President of Real Estate and Director of Energy and Land Services. The specialist works with accounting, land and legal staff, ranch personnel, operators, and outside consultants to keep records accurate, payments timely and compliant, and required filings on schedule. The role also manages energy contracts and ODL calendar obligations, prepares budget and royalty reporting, tracks production and payment data, supports audits, coordinates water-system and environmental records, maintains energy-related subscriptions, and assists with administrative and office projects.

Requirements

Strong organizational skills and meticulous attention to detail, with the ability to manage multiple recurring, time-sensitive deadlines and competing priorities.
Excellent written and oral communication skills, including professional coordination with accounting, outside operators, consultants, and regulators.
Ability to review and set up contracts, calculate and confirm payments, and maintain accurate, audit-ready records.
Experience finding and exporting information and data from the Enervus platform, EnergyLink, and Railroad Commission websites.
Proficiency in Microsoft Office, specifically Excel, Word, and Outlook.
Associate or bachelor’s degree in business or a related field.
At least 5 years of experience in land administration, land records, oil and gas or energy land support, or related administrative roles, including working knowledge of energy-related contracts, records, and reports.
Administrator-level experience with Quorum On-Demand Land software, including setup and management of user permissions, form configurations, land calendar, contracts, payments, and system reports.

Nice To Haves

Familiarity with ArcPro GIS.
Familiarity with geologic, geophysical, and environmental data.
Familiarity with public water system regulatory reporting.

Responsibilities

Maintain energy contract files in ODL, assign contract numbers, set up contract terms and critical dates, monitor payment schedules, issue delinquent notices, and resolve incorrect payments.
Manage the ODL Land Calendar, including setup, tracking, reporting, and advising team members of upcoming payment, obligation, and expiration dates.
Prepare the annual Land and Surface Use budget report and coordinate royalty forecasts and audit verifications with consultants.
Track royalty checks and production data monthly; update production, rate, and earnings spreadsheets, graphs, and permit/completion maps; and distribute these materials to accounting, management, and family group recipients.
Process incoming on- and off-ranch rental, royalty, and entry checks; verify contract terms and rental escalations; scan, file, and log records in ODL; notify accounting of new payments with job coding; and reconcile payments for audits as needed.
Process outgoing rental and lease check requests, route them for approval, and provide scanned and filed records and distribution details to accounting.
Manage public water system filings with TCEQ and TWDB for three locations, including quarterly and annual reports, and maintain water quality records.
Route environmental reports, TCEQ correspondence, and consultant invoices to reviewers and approvers, and save digital records.
Maintain energy-related subscription services, including ESRI, Quorum, and Enervus, and organize, update, and safeguard geologic, geophysical, environmental, and other collected data.
Provide administrative support to the Vice President of Real Estate and Director of Energy, including mail, expense reports, travel, itineraries, charter flight arrangements, and vendor invoice processing.
Propose improvements to processes, practices, efficiency, and communication.
Assist with employee engagement events and office projects as needed.