Labor Compliance Coordinator

Voltyx•Urbana, IL

14d

About The Position

The Labor Compliance Coordinator oversees the preparation and processing of weekly and monthly certified payroll reports and related documents for multiple states. The role collects and reviews contracts, creates job folders, submits compliance documents, monitors prevailing wage and certified payroll logs, and helps ensure payroll and project documentation comply with applicable requirements. The coordinator also calculates prevailing wages, fringe benefits, back pay, and California Training Fund contributions; communicates with payroll staff and contractors; and maintains accurate project records.

Requirements

High school diploma or GED.
At least 3 years of experience in payroll, labor compliance, or a related field.
Strong knowledge of prevailing wage laws and regulations.
Proficiency in Microsoft Excel, Word, and other office software.
Strong attention to detail and accuracy.
Ability to work independently and as part of a team.
Strong communication and interpersonal skills.
Ability to meet deadlines and manage multiple projects simultaneously.
Ability to maintain employee confidence and protect confidential payroll information.

Responsibilities

Collect and review contracts for new jobs identified as CP, PW, or OCIP, and verify which documents are needed to determine compliance with applicable rules and regulations.
Collaborate with the Analyst on audits and calculations of underpayments, penalties, and restitution owed.
Add new jobs to the Main Certified Payroll and California Certified Payroll spreadsheets, create electronic job folders, and maintain related files and accurate records.
Prepare and submit compliance documents before work begins on a project, and monitor prevailing wage and certified payroll logs.
Follow prevailing wage laws applicable to each contract and location, and track and apply changes to state and federal labor compliance and prevailing wage regulations and standards.
Run weekly Tenrox timesheet reports for CP/PW jobs with on-site hours; calculate prevailing wage rates and employee fringe benefits; and send reports to payroll to support correct employee pay.
Calculate back pay when prevailing wages were missed or paid incorrectly and send calculations to the Payroll Specialist for restitution.
Enter employee information, work classifications, pay rates, hours, wages, fringe benefits, deductions, withholdings, and applicable training or apprenticeship information.
Run monthly reports for California prevailing wage jobs with on-site hours to calculate California Training Fund contributions, and submit forms with payment to the California Apprenticeship Council.
Pay workers weekly and submit corresponding reports to certify compliance with prevailing wage regulations.
Review certified payroll documents for accuracy and ensure reporting requirements are met to help avoid penalties and fines.
Communicate with contractors to resolve discrepancies or inadequacies in certified payroll report submissions.
Maintain confidentiality of employee information and protect payroll operations.