Kinesiology Coordinator (Administrative Support Coordinator I)
About The Position
The Kinesiology Coordinator (Administrative Support Coordinator I) supports the Kinesiology department (KNES), its programs and events, and the day-to-day operations of the Kinesiology and Health Science (KHS) joint complex and associated centers and institutes. The role provides administrative support to the department chair, faculty, and programs, and collaborates with the chair on course scheduling, personnel matters for instructors and graduate assistants, budget activities, databases and reports, graduate program inquiries and admissions, and event planning. The position also supports joint Public Health and Kinesiology projects and events, maintenance of KHS complex facilities and equipment, and serves as a backup timekeeper for the KHS joint complex and the Public Health department. The coordinator works with other departments and campus offices while managing multiple priorities. Other duties may be assigned. This is a temporary position ending on or before June 30, 2027, with possible annual renewal if funding or program needs continue. The usual schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional early morning, evening, and weekend hours.
Requirements
- High school diploma or equivalent and two years of general office, clerical, or administrative support experience, or equivalent; vocational training or full-time college education may substitute for the required experience on a year-for-year basis.
- Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
- Thorough knowledge of English grammar, punctuation, and spelling.
- Thorough knowledge of office systems and ability to use a range of technology, systems, and software packages.
- Ability to independently handle multiple work-unit priorities and projects.
- Ability to apply a variety of policies and procedures when specific guidelines may not exist.
- Working knowledge of budget policies and procedures.
- Ability to perform standard business math, including calculating ratios and percentages, tracking financial data, and making simple projections.
- Ability to draft and compose correspondence and standard reports.
- Ability to handle a broad range of interpersonal contacts effectively, including higher-level and sensitive contacts.
- Satisfactory completion of a background check, including a criminal records check.
- Valid California driver’s license.
Nice To Haves
- Bachelor’s degree from an accredited four-year college or university.
- Training and administrative work experience involving the study, analysis, evaluation, development, or improvement of administrative policies, procedures, practices, or programs.
- Knowledge of Microsoft Office 365, Adobe, and Dropbox.
- Experience with OBIEE, 25Live, and Content Management System scheduling and financial reporting systems.
Responsibilities
- Execute and facilitate operational processes and procedures for the Kinesiology department, its programs, and events.
- Provide administrative support to the Kinesiology department chair, faculty, and programs.
- Support day-to-day operations of the Kinesiology and Health Science joint complex and associated centers and institutes.
- Collaborate with the department chair on course scheduling.
- Coordinate personnel matters for instructors and graduate assistants, including preparing contacts.
- Support budget activities, including procurement, requisitions, account monitoring, and travel.
- Maintain databases and create reports.
- Coordinate graduate program inquiries and admission processes.
- Lead Kinesiology event planning and coordination.
- Support joint Public Health and Kinesiology projects, including events.
- Support maintenance of KHS complex facilities and equipment.
- Serve as a backup timekeeper for the KHS joint complex and the Public Health department.
- Collaborate with other departments and offices within the college and campus.
- Handle multiple work priorities simultaneously and perform other duties as assigned.
Benefits
- Health plans that include prescription drug coverage.
- Dental and vision coverage.
- Life insurance and disability income protection benefits.
- Retirement plan through CalPERS.
- Tuition waiver for employees and dependents if eligible.
- FlexCash in lieu of health and dental coverage.
- Employee Assistance Programs.
- 15 paid holidays.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
