Kinesiology Coordinator (Administrative Support Coordinator I)

Careers Listing•Fullerton, CA

About The Position

California State University, Fullerton is seeking a Kinesiology Coordinator (Administrative Support Coordinator I) to support the Kinesiology department within the College of Health and Human Development. The role facilitates operational processes for the department, its programs, and events; provides administrative support to the department chair and faculty; and helps coordinate daily operations of the Kinesiology and Health Science (KHS) joint complex and associated centers and institutes. The coordinator works with the department chair on course scheduling, instructor and graduate assistant personnel matters, budget activities, databases and reports, graduate program inquiries and admissions, and event planning. The position also supports joint projects with Public Health, helps maintain KHS facilities and equipment, and provides backup timekeeping support for the KHS complex and the Public Health department. Collaboration across college and campus offices and the ability to manage multiple priorities are required. This is a temporary position ending on or before June 30, 2027, with possible annual renewal if funding and/or program needs continue. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional early morning, evening, and/or weekend hours.

Requirements

High school diploma or equivalent and two years of general office, clerical, or administrative support experience, or equivalent; vocational training or full-time college education may substitute for required experience on a year-for-year basis.
Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
Thorough knowledge of English grammar, punctuation, and spelling.
Thorough knowledge of office systems and ability to use a range of technology, systems, and software packages.
Ability to independently handle multiple work-unit priorities and projects.
Ability to apply varied policies and procedures when specific guidelines may not exist.
Working knowledge of budget policies and procedures.
Ability to perform standard business math, including calculating ratios and percentages, tracking financial data, and making simple projections.
Ability to draft and compose correspondence and standard reports.
Ability to handle a broad range of interpersonal contacts effectively, including higher-level and sensitive contacts.
Satisfactory completion of a required background check, including a criminal records check.
Valid California driver's license.

Nice To Haves

Bachelor's degree from an accredited four-year college or university.
Training and administrative work experience involving study, analysis, evaluation, development, or improvement of administrative policies, procedures, practices, or programs.
Knowledge of Microsoft Office 365, Adobe, and Dropbox.
Experience with OBIEE, 25Live, and Content Management System scheduling and financial reporting systems.

Responsibilities

Facilitate operational processes and procedures for the Kinesiology department, its programs, and events.
Provide administrative support to the Kinesiology department chair, faculty, and programs.
Coordinate day-to-day operations of the Kinesiology and Health Science joint complex and associated centers and institutes.
Collaborate with the department chair on course scheduling.
Coordinate personnel matters for instructors and graduate assistants, including preparing contracts.
Support budget activities, including procurement, requisitions, account monitoring, and travel.
Maintain databases and prepare reports.
Coordinate graduate program inquiries and admission processes.
Lead Kinesiology event planning and coordination.
Support joint Public Health and Kinesiology projects, including events.
Support maintenance of KHS complex facilities and equipment.
Serve as backup timekeeper for the KHS joint complex and the Public Health department's Administrative Support Coordinator.
Collaborate with departments and offices across the college and campus.
Handle multiple work priorities simultaneously.
Perform other duties as assigned.