Junior Recruiter / Office Coordinator

MA Capital • New York, NY

6d • Onsite

About The Position

MA Capital is seeking a proactive, organized, and people-oriented Junior Recruiter & Office Coordinator to support its Talent Acquisition team and the day-to-day operations of its New York office. The role is approximately 80% talent sourcing and recruiting and 20% general office administration. It offers an opportunity to develop a recruiting career while gaining exposure to the operations of an international proprietary trading firm.

The position combines candidate sourcing, pipeline development, initial outreach and screening, candidate assessment, interview coordination, and recruiting systems support with hands-on office coordination. Office responsibilities include supporting daily operations, coordinating with building management and vendors, managing supplies and deliveries, welcoming visitors, maintaining shared spaces, assisting with small events, and supporting onboarding logistics and office documentation. The role requires working in the office five days a week.

MA Capital describes itself as a boutique proprietary trading firm built on collaboration, innovation, and a commitment to its people. The company offers practical training and mentorship from its Talent Acquisition team, a dynamic and supportive entrepreneurial environment, and a development path toward a full-cycle Recruiter or Talent Acquisition Partner role.

Requirements

• Previous experience in recruiting, sourcing, administration, office coordination, customer service, or a similar role is preferred.
• Strong interest in recruiting and talent acquisition and a desire to develop a career in the field.
• Excellent organizational and multitasking skills, with the ability to manage changing priorities.
• Confidence using LinkedIn and online research tools.
• Strong written and verbal communication skills and confidence engaging with candidates and colleagues.
• Strong attention to detail and a proactive, reliable, service-oriented mindset.
• Ability to work independently, take initiative, and adapt within a small, fast-growing office environment.
• Ability to handle confidential information with discretion and sound judgment.
• Ability to work in the office five days a week.

Responsibilities

• Identify and engage qualified candidates using LinkedIn Recruiter and other professional platforms, aligned with current hiring needs.
• Build and maintain candidate pipelines for current and future openings through targeted sourcing, talent research, and market mapping.
• Conduct initial candidate outreach and introductory screening calls to assess experience, motivation, availability, and salary expectations.
• Prepare concise candidate summaries and relevant insights for hiring managers.
• Coordinate interview scheduling and candidate communications to support a positive candidate experience.
• Maintain accurate candidate records in the ATS and internal databases.
• Assist with job postings, recruiting market research, and ad hoc Talent Acquisition projects.
• Serve as the primary in-office contact for day-to-day operations and assist employees with general office requests.
• Communicate with building management, reception, and external vendors about office matters; coordinate cleaning, waste collection, and other routine services.
• Keep office supplies, beverages, and snacks stocked; coordinate supply orders and receive deliveries.
• Welcome visitors and external guests and help coordinate visits from management and colleagues across MA Capital offices.
• Keep shared office spaces clean, organized, and presentable; help coordinate occasional team lunches, meetings, and small office events.
• Support new-hire onboarding logistics, including workspace preparation, access cards, equipment coordination with IT, and welcome materials.
• Help maintain office documentation, vendor contacts, and inventory as needed.

Benefits

• Practical training and mentorship from an experienced Talent Acquisition team.
• Opportunity to build recruiting experience and grow alongside the business.
• Clear development path into a full-cycle Recruiter or Talent Acquisition Partner role.
• Collaborative, entrepreneurial, and supportive working environment where ownership, initiative, and ideas are valued.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed