Junior Operations Coordinator - Healthcare

TOMORROW HIRE • Fairfax, VA

2h • $49,920 - $54,080 • Onsite

About The Position

The Junior Operations Coordinator provides daily administrative and clerical support to the Practice Administrator and Clinical Supervisor in a busy specialty medical practice. The role manages documents and records, completes assignments in office applications and online systems, assists with hospital credentialing and physician reappointment documentation, and provides front desk coverage as needed. The position is full-time and on-site in Fairfax, Virginia, with occasional travel to other practice locations. The schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. Compensation is $24–$26 per hour, based on experience, with mileage reimbursement for approved work-related travel.

The successful candidate is dependable, organized, detail-oriented, technologically proficient, and able to work independently with minimal supervision. Strong computer skills are essential, including proficiency with Microsoft Excel, Word, and Outlook and the ability to learn unfamiliar systems and navigate multiple portals independently. The role also involves patient registration, insurance verification, updating information in the electronic health record, and handling patient information in compliance with HIPAA. The work takes place in a professional medical office and involves frequent computer use, telephone communication, and electronic document management.

Requirements

• High school diploma or GED.
• At least two years of experience working in a healthcare or medical office setting.
• Previous experience performing administrative, clerical, or office support duties.
• Strong computer proficiency.
• Proficiency in Microsoft Excel, Word, and Outlook, including creating and updating spreadsheets, formatting documents, managing email correspondence, and organizing electronic files.
• Ability to navigate multiple online portals, websites, and software applications independently.
• Ability to learn new systems quickly without extensive training in basic computer operations.
• Strong organizational skills, accuracy, and attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize assignments, and meet deadlines.
• Ability to work independently, follow instructions, and complete assigned tasks with minimal supervision.
• Professional and dependable, and comfortable working in a fast-paced healthcare environment.
• Willingness to assist with front desk responsibilities when needed.

Nice To Haves

• Previous experience as an Administrative Assistant in a medical practice.
• Experience using electronic health record (EHR) systems.
• Experience navigating hospital credentialing portals or assisting with physician credentialing and reappointment documentation.
• Experience working in a specialty medical practice.

Responsibilities

• Provide daily administrative and clerical support to the Practice Administrator and Clinical Supervisor.
• Prepare, organize, and maintain documents, spreadsheets, reports, correspondence, and office records.
• Use Microsoft Excel, Word, Outlook, and other applications to complete administrative assignments.
• Perform data entry, document management, scanning, filing, and electronic record maintenance accurately.
• Track administrative requests, deadlines, outstanding tasks, and follow-up items.
• Assist with meeting coordination, scheduling, and internal communications.
• Respond professionally to emails, phone calls, and inquiries from employees, vendors, hospitals, and other external contacts.
• Assist with ordering supplies and coordinating routine office needs.
• Complete additional administrative assignments and projects as directed.
• Navigate web-based platforms, hospital portals, and administrative systems.
• Assist with hospital credentialing and reappointment applications, document uploads, and status tracking.
• Create, update, and maintain spreadsheets, forms, electronic documents, and organized electronic files.
• Learn practice-specific systems and workflows quickly; troubleshoot routine computer or portal navigation issues and identify when technical assistance is needed.
• Provide front desk coverage as needed, including greeting patients, checking patients in and out, answering phones, and scheduling appointments.
• Assist with patient registration, insurance verification, and updating information in the electronic health record.
• Organize patient forms, records, and documentation while maintaining HIPAA compliance.
• Support clinical and administrative staff with routine office operations.
• Collect, organize, and submit documentation for hospital credentialing and physician reappointment processes.
• Maintain administrative files, physician records, and related tracking documents.
• Communicate with hospitals, vendors, and outside organizations regarding routine administrative matters.
• Provide backup administrative support to the FMLA team during scheduled absences or PTO, including assisting with patient FMLA paperwork, tracking requests, and coordinating documentation with clinical staff and providers.
• Perform other duties as assigned by the Practice Administrator or Clinical Supervisor.

Benefits

• Medical, dental, and vision insurance.
• Flexible spending and health savings accounts.
• 401(k) retirement plan.
• Paid time off (vacation, sick, personal) and paid holidays.
• Mileage reimbursement for approved work-related travel.
• Supplemental insurance, including prescription, accident, critical illness, and hospital indemnity.
• Employee Assistance Program (EAP).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED