Junior Medical Operations & Credentialing Coordinator
About The Position
The Junior Medical Operations & Credentialing Coordinator supports the daily administrative and operational functions of a busy Gynecologic Oncology practice. This is primarily an administrative support and coordination role, not a management position. The coordinator supports the Practice Administrator, Clinical Operations Manager, physicians, and practice team with office administration, provider credentialing, employee onboarding, scheduling, records management, IT coordination, basic financial administration, front desk coverage, and special projects. The ideal candidate is organized, dependable, detail-oriented, and able to manage multiple tasks and deadlines in a fast-paced medical office. The role requires professionalism, confidentiality, flexibility, and a team-oriented approach. The position is based in person in Fairfax, Virginia, with occasional travel to other practice locations. The schedule is full-time, Monday through Friday, 8:00 a.m. to 4:30 p.m.; occasional overtime may be required. Compensation is $24–$26 per hour, based on experience.
Requirements
- High school diploma or GED.
- 1–3 years of administrative or medical office experience.
- Experience or exposure to provider credentialing, physician licensing, hospital privileging, or payer enrollment.
- Experience supporting employee onboarding or other HR-related administrative functions.
- Strong organizational and time-management skills with excellent attention to detail.
- Professional written and verbal communication skills.
- Ability to maintain confidentiality and appropriately handle sensitive employee and patient information.
- Ability to work independently on assigned tasks and seek guidance when appropriate.
- Dependability, flexibility, and willingness to assist in different areas of the practice as needed.
- Experience with electronic health record (EHR) systems.
- Basic to intermediate proficiency with Microsoft Office.
- Ability to reliably commute to Fairfax, Virginia.
Nice To Haves
- Associate degree in Business Administration, Healthcare Administration, Medical Office Administration, or a related field.
- Experience with NextGen electronic health record (EHR) systems.
- Experience with insurance verification, medical billing processes, or medical records.
- OB/GYN, oncology, or women’s health experience.
- Bilingual English/Spanish.
Responsibilities
- Provide administrative and operational support to the Practice Administrator, Clinical Operations Manager, physicians, and practice team.
- Coordinate meetings, interviews, appointments, and provider calendars; prepare agendas, correspondence, presentations, and meeting minutes.
- Support provider credentialing, licensing, DEA registrations, NPI updates, hospital privileges, and payer enrollments, including applications, renewals, documentation, and expiration tracking.
- Assist with recruitment and employee onboarding, including job postings, application review, interview scheduling, candidate communication, system access, equipment requests, documentation, and orientation.
- Maintain confidential employee, provider, credentialing, and administrative records and assist with performance evaluation documentation.
- Assist with staff schedules, provider schedule templates, and administrative scheduling changes.
- Serve as a NextGen resource, supporting PAQs, EWNDs, basic system questions, and coordination of IT requests.
- Provide front desk support as needed, including patient check-in and check-out, insurance verification, co-pay collection, billing questions, and patient flow.
- Assist with medical records, chart preparation, scanning, and documentation while maintaining HIPAA and practice standards.
- Support basic financial administration, including bank deposits, invoices, accounts payable/receivable documentation, and routine financial reporting.
- Coordinate office supplies, equipment repairs, vendors, staff events, educational programs, and other practice needs.
- Support special projects and provide administrative assistance across the practice and other locations as operational needs arise.
Benefits
- Medical, dental, and vision insurance.
- Flexible spending and health savings accounts.
- 401(k) retirement plan.
- Paid time off (vacation, sick, personal) and paid holidays.
- Mileage reimbursement for approved work-related travel.
- Supplemental insurance, including prescription, accident, critical illness, and hospital indemnity.
- Employee Assistance Program (EAP).
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
