Jr. HR & Workplace Coordinator

Advyzon • Chicago, IL

5d • $55,000 - $65,000 • Onsite

About The Position

Advyzon is seeking an organized, service-oriented Jr. HR & Workplace Coordinator to support the Human Resources team and manage the day-to-day readiness of its Chicago office. This entry-level role is intended for someone interested in building a Human Resources career while helping shape the employee workplace experience. It combines junior HR administration, recruiting and onboarding coordination, employee records and compliance support, and office operations, including supplies, inventory, shipping and receiving, vendor coordination, and maintaining an organized, welcoming workplace.

The position is fully in office in Chicago and works closely with HR, Finance, company leaders, employees, and external vendors. The coordinator supports the employee lifecycle and routine HR administration while taking ownership of the organization, appearance, and readiness of office spaces and coordinating workplace services and logistics.

Requirements

• 0–2 years of professional experience; prior internship or experience in administration, HR, office operations, hospitality, or customer service is helpful but not required.
• Interest in developing a career in Human Resources and willingness to learn HR processes, systems, compliance requirements, and employee-support practices.
• Strong organizational skills, attention to detail, and ability to manage recurring responsibilities and follow through reliably.
• Professional, responsive, service-oriented communication with employees, candidates, visitors, vendors, and company leadership.
• Ability to handle confidential information with discretion and good judgment.
• Comfort with hands-on office responsibilities, including stocking supplies, receiving packages, setting up rooms, and organizing shared spaces.
• Ability to work independently, recognize what needs attention, prioritize competing needs, and escalate issues appropriately.
• Bachelor’s degree in Human Resources, Business, Communications, or a related field required.
• Full-time, in-office work in Advyzon’s Chicago office.

Nice To Haves

• Working knowledge of Microsoft 365 applications preferred.
• Experience with an HRIS, ATS, or payroll system is a plus but not required.
• Prior internship or administrative, HR, office operations, hospitality, or customer-service experience is helpful but not required.

Responsibilities

• Support new-hire onboarding by preparing materials, coordinating first-day logistics, collecting documentation, and helping ensure a smooth employee experience.
• Assist with employee offboarding, including documentation, company property returns, access-related notifications, and departure logistics.
• Maintain accurate employee records and HR files, including HRIS data entry, document organization, and recordkeeping.
• Support recruiting administration by scheduling interviews, coordinating candidate communications, preparing interview materials, and assisting with offer and pre-employment logistics.
• Track required training, acknowledgments, forms, and recurring HR compliance items, and follow up with employees as needed.
• Assist with benefits, payroll, and employee-data administration by collecting information, routing questions, preparing routine reports, and escalating issues appropriately.
• Respond to routine employee questions about HR processes, policies, forms, and programs, and route complex or sensitive matters to the appropriate HR team member.
• Support employee engagement activities, office events, recognition programs, meetings, and other HR initiatives.
• Assist with HR reporting, audits, document preparation, policy distribution, and other administrative projects.
• Maintain confidentiality and use appropriate judgment when handling employee information and HR matters.
• Own the day-to-day organization, appearance, and readiness of the Chicago office, including workspaces, conference rooms, kitchens, supply areas, storage rooms, and common spaces.
• Order and stock office and kitchen supplies; monitor inventory, receive deliveries, organize storage, and maintain reorder levels.
• Perform light day-to-day workplace upkeep, including tidying shared areas, restocking supplies, setting up meeting spaces, and addressing minor office needs between cleaning visits.
• Manage incoming and outgoing mail, packages, and shipments, including receiving, distribution, tracking, courier coordination, returns, and shipping materials.
• Maintain inventories of office supplies, furniture, keys, access cards, and other company-owned workplace items.
• Serve as the primary office contact for cleaning services, food and beverage providers, delivery services, office vendors, and building management.
• Report building-related concerns such as HVAC, plumbing, electrical, access, or common-area issues to property management and follow through until resolved.
• Coordinate visitor logistics, meeting setup, food deliveries, desk assignments, small office moves, and other in-office activities.
• Review routine office purchases and invoices, and partner with HR and Finance on approvals, budgets, and vendor administration.
• Identify practical ways to improve office organization, employee experience, and recurring HR or workplace processes.

Benefits

• Medical, dental, and vision coverage, including an employee-only medical plan option with no employee premium under the current plan design.
• 401(k) plan with employer matching contributions.
• Unlimited paid time off under Advyzon’s Take What You Need PTO policy, subject to manager approval and company guidelines.
• Five-week paid sabbatical after five years of continuous full-time service, subject to plan and policy eligibility requirements.
• Company-paid life and AD&D insurance.
• Short- and long-term disability benefits.
• Access to HSA, FSA, and supplemental insurance options.
• Paid parental leave and other company-sponsored benefits and programs in accordance with applicable plan terms and policies.
• Target annual performance bonus of 5% of base salary.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level