IT Procurement Specialist

Haag, a Salas O'Brien Company•,

34d

About The Position

The IT Procurement Specialist is an entry-level role supporting the administration of Salas O’Brien’s technology assets, purchasing activities, invoices, and vendor accounts. The specialist helps maintain accurate records, coordinates equipment and software requests, and supports timely processing of IT purchases and renewals. The role is suited to an organized, detail-oriented candidate comfortable working with data and interested in developing experience in IT operations, procurement, and asset management. Responsibilities include maintaining hardware and software asset records throughout their lifecycle; tracking equipment from acquisition through retirement; supporting software access and license administration; assisting with procurement requests, orders, renewals, and vendor coordination; processing and reviewing invoices; maintaining purchase, payment, contract, and subscription records; preparing basic reports and trackers; and responding to routine requests from internal stakeholders. Occasional travel may be required for equipment inventories, office activities, or team collaboration.

Requirements

Diploma or bachelor's degree in Commerce, Business Administration, Information Technology, Supply Chain Management, or a related field.
Strong attention to detail and accuracy when handling records, invoices, and data.
Familiarity with common IT hardware, software, and technology terminology.
Proficiency in Microsoft Excel for tracking data, organizing information, and creating basic reports.
Working knowledge of Microsoft Outlook, Word, and Teams.
Clear and professional written and verbal communication skills.
Strong organizational and time-management abilities, with the ability to manage multiple requests and priorities.
Ability to follow established procedures and appropriately handle confidential information.

Nice To Haves

Coursework in procurement, supply chain management, accounting, finance, or information technology.
Internship, co-op, academic, volunteer, or entry-level exposure to procurement, inventory management, finance, administration, or IT support.
Exposure to asset-management, purchasing, accounting, help-desk, or ticketing systems.

Responsibilities

Maintain accurate records of hardware and software assets throughout their lifecycle.
Track physical equipment from acquisition and deployment through reassignment, return, and retirement.
Assist with assigning or removing software access based on business needs, approvals, and usage.
Maintain software license records and help monitor availability, utilization, and renewal dates.
Support periodic audits and reconciliation of hardware, software, and inventory records.
Coordinate with IT team members and business partners to resolve missing, incomplete, or inaccurate asset information.
Assist with sourcing and ordering IT equipment, including laptops, peripherals, mobile devices, and infrastructure components.
Coordinate with internal teams and vendors to support timely fulfillment of approved procurement requests.
Track purchase requests, orders, expected delivery dates, and receipt of equipment.
Monitor vendor contract and subscription timelines and assist with purchase and renewal planning before expiration.
Maintain organized procurement records, quotes, order confirmations, and related documentation.
Process IT-related invoices and help ensure expenses are coded to the appropriate business unit, department, project, or account.
Review invoices against purchase records, quotes, and order confirmations for accuracy.
Work with internal teams and vendors to confirm invoice details and resolve discrepancies.
Maintain purchase and payment records and assist with tracking recurring expenses and renewal costs.
Support reconciliation of vendor accounts, subscriptions, and purchase activity.
Maintain trackers, spreadsheets, and basic reports related to IT assets, purchases, invoices, contracts, and renewals.
Organize electronic records so information is complete, current, and readily accessible.
Respond to routine requests and provide professional, timely updates to internal stakeholders.
Support process improvements that strengthen accuracy, visibility, and efficiency.
Perform other related duties and special projects as assigned.