IT Hardware Procurement & Project Specialist

Zenlayer, Inc•Diamond Bar, CA

8d•$70,000 - $90,000

About The Position

Zenlayer is hiring a proactive, detail-oriented procurement and project specialist to manage sales-order-driven GPU hardware procurement projects. The role covers the process from confirming requirements and sourcing and negotiating with suppliers through purchase order execution, delivery acceptance, and procurement closeout. It emphasizes initiative, accountability, effective cross-functional communication, and willingness to learn.

Requirements

At least two years of experience in IT hardware, servers, data centers, cloud infrastructure, or a related industry, with exposure to procurement, supply chain, order fulfillment, or project coordination.
Experience requesting and comparing quotations and negotiating commercial terms; ability to evaluate pricing, delivery schedules, payment terms, and warranties and make practical recommendations.
Ability to develop and maintain project plans, manage multiple purchase orders, prioritize tasks, track milestones and ownership, coordinate across teams, and proactively address risks through project completion.
Ability to communicate effectively in both English and Chinese for supplier negotiations, business correspondence, meetings, and project updates.
Basic understanding of IT hardware concepts and willingness to proactively learn about GPUs, servers, and related equipment.
Self-motivated approach to identifying issues, taking action, and following through; strong attention to detail and results, with judgment to seek support or escalate obstacles promptly without repeated reminders.
Ability to respond to changing orders, delivery schedules, and supply conditions; clarify critical information, develop workable solutions, and communicate clearly across teams.
Proficiency in Microsoft Suite, especially Excel or similar tools, to maintain quotation comparisons, purchase order records, and project trackers accurately and traceably.
Bachelor's degree in business or a related field.

Nice To Haves

Experience procuring or coordinating delivery of GPUs, servers, or data center equipment.
Experience with cross-border procurement, international logistics, or supplier collaboration across time zones.
Experience using ERP systems, procurement platforms, or project management tools.
Existing supplier relationships or hands-on experience improving procurement and delivery processes.

Responsibilities

Partner with Sales and relevant teams to confirm hardware requirements, quantities, target delivery dates, and procurement budgets.
Develop project plans and track milestones, dependencies, and open issues.
Identify and maintain relationships with suppliers of GPU hardware and related IT equipment.
Request and compare quotations, verify supplier credentials, and negotiate pricing, lead times, payment terms, warranties, and after-sales terms while evaluating costs and supply risks.
Coordinate internal approvals, contracts, and purchase orders.
Follow up on supplier fulfillment, shipping, logistics, and arrival dates.
Work with Finance on payments, invoices, and reconciliation to support procurement closeout and maintain accurate, transparent records.
Coordinate with Technical, Logistics, and Operations teams on equipment acceptance and handover.
Address delivery delays, shortages, and specification discrepancies; propose practical alternatives and promptly escalate risks. Technical specifications and hardware substitutions must be confirmed by the Technical team.
Keep Sales and other stakeholders informed of procurement and delivery progress and manage expectations.
Maintain records of costs, lead times, and supplier fulfillment to support improvements in procurement and delivery workflows.