Project Coordinator III | Hardware Operations & Procurement

Linda Werner & Associates•Redmond, WA

4d•Hybrid

About The Position

The Project Coordinator III supports a Research and Development team by coordinating hardware inventory and device logistics, procurement activities, and daily operations. The role manages hardware prototypes and commercial devices, coordinates transfers and distribution, conducts inventory audits, maintains tracking records, and performs firmware updates on prototypes. The position coordinates purchase requests through the procurement lifecycle, works with internal stakeholders and external vendors to resolve purchasing, logistics, and invoicing issues, and keeps stakeholders informed of progress. It also coordinates concurrent activities, maintains project documentation and templates, prepares operational reports and project updates for management, and identifies process improvements. The role uses AI-powered tools to streamline workflows and improve operational efficiency. This is a 12+ month contract position, hybrid in Redmond, Washington, with an expected schedule of 40 hours per week. The schedule is an eight-hour shift, Monday through Friday, with an extended schedule as needed on Saturday or Sunday.

Requirements

At least 3 years of experience in project coordination, operations coordination, procurement, logistics, or a similar role.
Strong organizational skills and ability to manage multiple priorities and deadlines in a fast-paced environment.
Experience using Microsoft Outlook, Calendar, Office 365, and related productivity tools.
Excellent written and verbal communication skills.
Strong customer service mindset and ability to collaborate across teams and stakeholders.
Ability to work independently, take initiative, and proactively resolve problems.
Experience maintaining project documentation, updating templates, and preparing reports for management.
Strong interpersonal skills and ability to communicate with technical and nontechnical stakeholders.
Experience using AI-powered tools to improve workflows, automate repetitive tasks, or increase operational efficiency.
Adaptability, attention to detail, and willingness to learn new processes and technologies.
Bachelor's degree or equivalent professional experience.
English language required.

Nice To Haves

Experience managing or maintaining hardware inventory tracking systems.
Familiarity with hardware prototypes, commercial devices, or Research and Development operations.
Experience using project management or task tracking tools.
Prior experience supporting procurement processes, vendor coordination, or device logistics.

Responsibilities

Manage inventory and distribution of hardware prototypes and commercial devices.
Coordinate device transfers with logistics teams and ensure timely distribution.
Work with procurement specialists to obtain additional commercial devices based on inventory needs.
Conduct regular inventory audits and maintain accurate tracking records for prototypes and commercial devices.
Perform firmware updates on hardware prototypes.
Support device tracking, accountability, and inventory management processes.
Coordinate procurement activities supporting Research and Development operations.
Create, submit, and track purchase requests throughout the procurement lifecycle.
Work with internal stakeholders to address procurement delays, resolve issues, and escalate concerns when necessary.
Work with external vendors to resolve purchasing, logistics, and invoicing discrepancies.
Monitor procurement activities and proactively communicate updates to stakeholders.
Identify recurring operational challenges, document findings, and recommend process improvements.
Coordinate concurrent activities while maintaining accuracy and meeting deadlines.
Maintain project documentation, tracking records, and standardized templates.
Prepare, review, and present project updates and operational reports to management.
Communicate with technical teams, vendors, and business stakeholders.
Use AI-powered tools to streamline workflows, reduce manual processes, and improve operational efficiency.
Identify opportunities to improve coordination, documentation, and operational processes.