IT Hardware Procurement & Project Specialist

Zenlayer, Inc•Diamond Bar, CA

About The Position

Zenlayer is a massively distributed edge cloud provider operating more than 290 Points of Presence across over 70 countries. The company helps businesses deploy and run applications at the edge to reduce network latency, and describes its culture as valuing service, growth, and trust. Zenlayer is seeking a proactive, detail-oriented procurement and project specialist with foundational supplier negotiation skills, strong project execution capabilities, and effective cross-functional communication. The role manages sales-order-driven GPU hardware procurement projects from requirements confirmation and supplier sourcing through negotiation, purchase order execution, delivery acceptance, and procurement closeout. It emphasizes initiative, accountability, and a willingness to learn. The specialist partners with Sales and relevant teams to establish hardware requirements, quantities, target delivery dates, and procurement budgets; develops project plans and tracks milestones, dependencies, and issues; sources suppliers and negotiates commercial terms; coordinates purchase orders, approvals, payments, delivery, and equipment acceptance; resolves procurement and delivery issues; and maintains records to support process improvements. Technical specifications and hardware substitutions must be confirmed by the Technical team.

Requirements

At least two years of experience in IT hardware, servers, data centers, cloud infrastructure, or a related industry, with exposure to procurement, supply chain, order fulfillment, or project coordination.
Experience requesting and comparing quotations and negotiating commercial terms.
Ability to evaluate pricing, delivery schedules, payment terms, and warranties and make practical recommendations.
Ability to develop and maintain project plans, manage multiple purchase orders, prioritize tasks, track milestones and ownership, coordinate across teams, and address risks through project completion.
Ability to communicate effectively in both English and Chinese for supplier negotiations, business correspondence, meetings, and project updates.
Basic understanding of IT hardware concepts and willingness to proactively learn about GPUs, servers, and related equipment.
Self-motivated approach to identifying issues, taking action, and following through; strong attention to detail and results; and judgment to seek support or escalate obstacles promptly.
Ability to adapt to changing orders, delivery schedules, and supply conditions; clarify critical information, develop workable solutions, and communicate clearly across teams.
Proficiency in Microsoft Suite, especially Excel, or similar tools for maintaining quotation comparisons, purchase order records, and project trackers accurately and with traceability.
Bachelor's degree in business or a related field.

Nice To Haves

Experience procuring or coordinating delivery of GPUs, servers, or data center equipment.
Experience with cross-border procurement, international logistics, or supplier collaboration across time zones.
Experience using ERP systems, procurement platforms, or project management tools.
Existing supplier relationships or hands-on experience improving procurement and delivery processes.

Responsibilities

Partner with Sales and relevant teams to confirm hardware requirements, quantities, target delivery dates, and procurement budgets.
Develop project plans and track milestones, dependencies, and open issues.
Identify and maintain relationships with suppliers of GPU hardware and related IT equipment.
Request and compare quotations, verify supplier credentials, and negotiate pricing, lead times, payment terms, warranties, and after-sales terms while evaluating costs and supply risks.
Coordinate internal approvals, contracts, and purchase orders.
Follow up on supplier fulfillment, shipping, logistics, and arrival dates.
Work with Finance on payments, invoices, and reconciliation to support procurement closeout and maintain accurate, transparent records.
Coordinate with Technical, Logistics, and Operations teams on equipment acceptance and handover.
Address delivery delays, shortages, and specification discrepancies; propose practical alternatives and escalate risks promptly.
Ensure technical specifications and hardware substitutions are confirmed by the Technical team.
Keep Sales and other stakeholders informed of procurement and delivery progress and manage expectations.
Maintain records of costs, lead times, and supplier fulfillment to support improvements in procurement and delivery workflows.