Project Procurement & Contracts Specialist

Tealenergi•Houston, TX

About The Position

The Project Procurement & Contracts Specialist supports a major power plant project by managing commercial and contractual aspects of project procurement from purchase order or subcontract award through delivery, warranty, final account settlement, and closeout. The role is a key interface among Supply Chain Management, Engineering, Construction, Project Controls, Finance, Legal, suppliers, and subcontractors, helping protect project cost, schedule, quality, and contractual interests. It provides post-award commercial management, including change order evaluation, subcontract administration, invoice and payment review, warranty administration, claims and lien support, commercial risk management, reporting, and document management. The position administers assigned purchase orders, service agreements, and subcontracts; manages changes and commercial negotiations; reviews invoices and tracks commitments, payments, and exposure; supports claims, liens, insurance, and risk matters; administers warranties; and reports on supplier performance and contract status. Work is primarily performed in an office or project-office environment, with up to 50% travel to supplier facilities, logistics locations, the project site, and other business locations. Occasional work outside normal business hours or on weekends may be necessary. Site and supplier visits may require personal protective equipment and compliance with applicable safety, security, drug, alcohol, and site-access requirements.

Requirements

Bachelor's degree in Supply Chain, Business, Engineering, Construction Management, or a related field preferred; an equivalent combination of education, relevant professional experience, and applicable certifications may be considered.
Minimum of seven years of progressive experience in project procurement, contract administration, subcontract management, commercial management, or a related supply chain discipline.
Hands-on experience administering purchase orders or subcontracts, evaluating changes, supporting commercial negotiations, and managing post-award contractual issues.
Experience with invoice review, claims administration, warranties, supplier performance management, and contract closeout.
Knowledge of capital project procurement, purchase order administration, subcontract management, and project closeout.
Working knowledge of commercial terms and conditions, change management, claims, warranties, insurance, liens, and payment administration.
Understanding of owner-furnished equipment, EPC project interfaces, project controls, and construction execution.
Strong commercial analysis, negotiation, contract interpretation, and issue-resolution capabilities.
Excellent written communication, documentation, stakeholder management, and supplier-facing skills.
Ability to independently manage multiple complex priorities in a schedule-driven project environment.
Advanced Microsoft Office skills and proficiency with ERP, source-to-pay, contract management, and project reporting systems.
Ability to manage assigned commercial work independently within procedures, project governance requirements, and delegated authorities, while escalating material contractual, financial, and risk matters appropriately.
Ability to travel up to 50% to supplier facilities, logistics locations, the project site, and other business locations.
Ability to comply with applicable safety, security, drug, alcohol, and site-access requirements; site and supplier visits may require personal protective equipment.
Physical ability to sit, walk, stand, talk or hear in person and by telephone, and use hands repetitively to operate standard office equipment.
Physical ability to reach with hands and arms; occasionally stand, walk, stoop, kneel, crouch, or crawl; frequently lift or move up to 10 pounds and occasionally lift or move up to 25 pounds.
Close vision, distance vision, and ability to adjust focus.

Nice To Haves

Experience supporting major capital projects, power generation, LNG, EPC, construction, or other heavy industrial environments.
Experience with procurement or ERP platforms such as Oracle, SAP, GEP, Coupa, or JDE.
Understanding of LNG, electric utility, power generation, pipeline, oil and gas, or similar industrial project environments.

Responsibilities

Administer assigned purchase orders, service agreements, and subcontracts from award through final commercial closeout.
Interpret and apply commercial terms and conditions, scope requirements, compensation structures, milestones, securities, insurance requirements, and contractual deliverables.
Establish and maintain contract administration plans, correspondence logs, commitment registers, deliverable trackers, and closeout checklists.
Coordinate with project stakeholders to resolve issues affecting project cost, schedule, delivery, or supplier performance.
Prepare and retain contractual notices, approvals, amendments, and supporting records in accordance with procedures and delegated authority requirements.
Maintain complete, accurate, and auditable procurement and contract records throughout the project lifecycle.
Manage supplier and subcontractor change requests from initial notice through final disposition and incorporation into the applicable agreement.
Evaluate proposed changes for entitlement, scope basis, pricing, schedule and productivity impacts, risk, and supporting documentation.
Coordinate technical and schedule reviews with requisition engineers and project stakeholders.
Develop negotiation positions and lead or support commercial negotiations with suppliers and subcontractors.
Maintain a change order register covering submitted, pending, approved, rejected, withdrawn, and forecast changes, including aging and financial exposure.
Identify potential scope growth, constructive changes, and commercial exposure before work proceeds whenever practicable.
Review supplier and subcontractor invoices against contractual milestones, receiving records, approved progress, deliverables, retainage, and approved changes.
Coordinate resolution of invoice discrepancies, back charges, credits, disputed amounts, and payment holds.
Track original commitments, approved and pending changes, forecast exposure, invoices, payments, retainage, and final account status.
Support project cost forecasting and communicate emerging commercial impacts to Supply Chain Management and Project Controls.
Perform final account reconciliation and confirm commercial closeout requirements before release of final payment.
Support evaluation, negotiation, documentation, and resolution of supplier and subcontractor claims.
Monitor insurance certificates, bonds, guarantees, lien waivers or releases, and other contractual risk-management requirements.
Preserve contemporaneous contract records required to support negotiations, claims, audits, and dispute resolution.
Identify and escalate material commercial risks, contract noncompliance, and potential supplier defaults.
Coordinate with Legal, Risk, Finance, Supply Chain Management, and project leadership when commercial matters require specialist guidance or escalation.
Maintain a centralized warranty register documenting applicable equipment or scope, terms, dates, responsible suppliers, open claims, and resolution status.
Administer warranty claims and verify suppliers meet contractual response, repair, replacement, testing, documentation, and schedule obligations.
Coordinate warranty activities with project stakeholders, suppliers, and other relevant teams.
Confirm insurance, site access, safety documentation, and commercial arrangements are in place before warranty work begins.
Engage additional subcontractors when necessary to support warranty work and pursue applicable supplier recovery or back charges.
Develop post-award reporting and maintain dashboards for contract status, changes, invoices, payments, claims, warranties, supplier performance, deliverables, risks, and required decisions.
Lead or participate in supplier commercial reviews, project procurement reviews, and contract closeout meetings.
Document lessons learned and recommend process improvements for capital project procurement and contract administration.
Perform additional duties as required to support project and business requirements.