IT Procurement Specialist

CyberSheath•Reston, VA

6h•$70,000 - $85,000•Remote

About The Position

The IT Procurement Specialist oversees the acquisition, provisioning, lifecycle management, and process documentation of licenses, hardware, and tooling that support CyberSheath’s product offerings. The role works across multiple vendors and cross-functional teams and contributes to process improvement and development. It also validates that procured and deployed tooling meets regulatory, security, and cost-optimization requirements for organizations operating under DFARS 7012, CMMC, and FedRAMP High constraints. CyberSheath is a managed services provider focused primarily on cybersecurity services for the Defense Industrial Base. The organization describes itself as fast-growing and seeks self-motivated, independent problem-solvers who can take on varied responsibilities. The position is 100% remote. The budgeted pay range is $70,000–$85,000 USD.

Requirements

3 to 5 years of experience in IT procurement or purchasing for an MSP, or supporting MSPs at an IT distributor or value-added reseller.
Experience quoting and ordering Cisco hardware and licensing, including balancing cost against delivery timing for project completion.
Hands-on experience using partner portals, such as the Cisco Partner Portal and IT distributor portals.
Knowledge of licensing structures and experience managing pooled license inventories and direct licensing structures.
Demonstrated ability to map complex workflows, identify operational gaps, write standard operating procedures, and recommend improvements through automation or tooling.
Self-starter with exceptional attention to detail, strong analytical skills, creative problem-solving, and a solution-oriented approach to vendor and process challenges.

Nice To Haves

Experience with procurement at an MSP, VAR, or IT distributor focused on supporting the Defense Industrial Base, or direct IT procurement within the DIB.
Familiarity with FedRAMP, CMMC, DFARS 7012, or other IT compliance frameworks.
Experience with Microsoft provisioning, specifically GCC and GCC High.
Cisco sales or architecture certifications.
Procurement or supply chain certifications, including CPSM, CSCP, or CFCM.
Distribution partner certifications, such as TD Synnex or Ingram Micro.

Responsibilities

Oversee the complete purchasing lifecycle for software and hardware.
Manage renewals and subscriptions to prevent service delays and optimize customer costs.
Resolve logistics roadblocks and shipping delays, and initiate vendor RMAs to support timely, cost-efficient delivery.
Serve as the primary liaison for direct vendor relationships supporting pooled and direct licensing agreements.
Quote, register, and manage deals and subscriptions with Cisco and other partners.
Manage relationships with IT distributors, including TD Synnex, Ingram Micro, CDW, and/or Carahsoft.
Maintain regular contact with vendor points of contact and advocate for optimal pricing, allocations, and turnaround times.
Track vendor policies concerning returns, cancellations, and reallocations.
Initiate and validate quotes, vendor orders, shipping details, internal purchase orders, and RMAs for accuracy and cost effectiveness.
Validate procurement requests against customer inventories to prevent duplicate licensing or tooling.
Validate offerings against FedRAMP, DFARS 7012, NIST 800-171, and CMMC requirements.
Track changes to applicable licensing and policies that may affect compliance or security.
Analyze, evaluate, and document purchasing workflows across product and service offerings.
Draft, manage, and revise actionable standard operating procedures to standardize procurement and clarify workflows across internal teams.
Analyze workflows and recommend automation opportunities to reduce handoffs, labor hours, and procurement inaccuracies.