IT Procurement Specialist

University of Mississippi•University, MS

23h•$62,442 - $93,642

About The Position

The IT Procurement Specialist manages procurement of supplies, materials, equipment, software, and services for the University of Mississippi. The role ensures purchasing activities comply with University and State of Mississippi policies, procedures, and contract requirements while supporting the technology needs of IT and campus departments. The specialist researches purchasing options, obtains and compares vendor quotes, coordinates bids, prepares purchasing requests in SAP, administers contracts, and tracks renewals. The role follows orders through delivery, resolves order and invoice issues, maintains purchasing and financial records, monitors purchasing card activity, and tracks expenditures and project billing for accurate cost allocation and recovery. The position also maintains stockroom inventory and equipment location records and coordinates property documentation with the University Procurement Office. In collaboration with IT staff, campus departments, vendors, Procurement, and other University offices, the specialist identifies purchasing needs, provides guidance, resolves issues, and helps ensure timely delivery of products and services.

Requirements

Bachelor's degree required.
Three years of relevant experience required.
An equivalent combination of related experience and education may be considered; substitutions for required experience or education are assessed on a 1:1 basis.

Responsibilities

Review purchasing requests for complete specifications, account information, and required approvals.
Obtain and compare vendor quotes, prepare purchasing requests in SAP, and coordinate bid and contract documentation with Procurement.
Track orders through delivery, provide status updates, and resolve backorders, returns, and shipment issues.
Verify invoices against purchase orders and receiving records and resolve discrepancies.
Monitor contract and service renewal deadlines and coordinate renewals before expiration.
Maintain stockroom inventory and equipment location records, reorder supplies, and coordinate property documentation.
Track expenditures, project billing, and billing for accurate cost allocation and recovery.
Provide purchasing guidance to staff and maintain organized records for reporting and review.
Support purchases of IT equipment, software, network infrastructure, supplies, and services.
Work with IT staff, campus departments, vendors, Procurement, and other University offices.
Use purchasing, financial management, and inventory systems to process requests and maintain records.
Apply University and State of Mississippi purchasing requirements to daily purchasing activities.
Manage multiple purchasing requests and renewal deadlines while providing timely updates.