IT Department Coordinator

National Steel and Shipbuilding Com•San Diego, CA

8d•$72,800 - $94,300

About The Position

The IT Department Coordinator supports the Information Technology leadership team with organizational and administrative duties and serves as a primary point of contact for internal and external parties. The role requires creativity, strong organization and attention to detail, discretion, and excellent written and verbal communication skills. The coordinator manages communications, schedules, travel, meetings, documentation, collaboration spaces, and department events. The position also supports access-control and role-based permission practices, contributes to continuous improvement and department morale, and handles additional responsibilities as assigned.

Requirements

High school diploma or equivalent.
At least 5 years of experience in an administrative or technical role.
Experience supporting a team of senior-level leaders.
Exceptional written and verbal communication skills.
Advanced knowledge of Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint, and ability to quickly learn and use other company applications.
Strong organizational skills and ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.
Ability to anticipate opportunities and propose solutions.
Ability to work effectively as a team player and independently.
Strong interpersonal skills and ability to maintain tact and diplomacy when interacting with others.
Ability to handle confidential information with discretion, adapt to competing demands, and provide a high level of customer service and responsiveness.
Physical ability to walk to all yard locations.
Specific vision abilities include close, distance, and peripheral vision, depth perception, and ability to adjust focus; regularly required to sit, use hands and fingers, handle or feel objects or controls, talk, and hear.

Nice To Haves

Bachelor’s degree.

Responsibilities

Complete administrative and coordination tasks for the IT leadership team.
Coordinate communications between the IT department and the business.
Research, prioritize, and follow up on issues and concerns directed to IT leadership, including sensitive or confidential matters, and determine appropriate action, referral, or response.
Manage schedules and travel arrangements for IT leadership, including rooms, supplies, conference calls, and prioritization of schedules and commitments.
Organize on-site and off-site meetings, including location, audiovisual arrangements, agendas, execution, food and beverage, and room setup.
Develop and maintain internal documents and procedures.
Prepare agendas and facilitate team meetings.
Maintain IT collaboration spaces in Confluence.
Prepare newsletters and other internal communications.
Support team travel arrangements and expense reports.
Plan and organize department events, including room setup and food and beverage arrangements.
Maintain office filing systems and follow assignments through to completion, including under deadline pressure.
Participate in lessons learned and continuous improvement activities and seek opportunities to improve processes.
Maintain department documentation, including user guides, work instructions, and procedures, according to organizational standards.
Assist with enforcement of access-control policies and management of role-based permissions.
Support department morale and promote a culture of inclusion, transparency, and positivity.
Perform additional responsibilities and duties as assigned.